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                               MARION TOWNSHIP

                                       January 9, 2003

 

MEMBERS PRESENT:            Bob Hanvey, Sue Lingle, Dave Hamann, Dan Lowe and Myrna Schlittler

 MEMBERS ABSENT:              None

 OTHER PRESENT:                  Tom Klebba, Consultant

 

  CALL TO ORDER

  Bob Hanvey, Township Supervisor, called the regular meeting of the Marion Township Board of Trustees to order at 7:31 p.m.

  PLEDGE TO FLAG

APPROVAL OF AGENDA

  Dan Lowe would like to add Musial to the end of the agenda. Sue Lingle would also like to add at the end of the agenda, the topic 

of a tax advisor for township residents.

  Dave Hamann motioned to approve the amended agenda.  Sue Lingle seconded.  Motion carried 5-0.

  CALL TO PUBLIC AGENDA ITEMS ONLY:

None

 APPROVAL OF MINUTES

  Regular Board Meeting of December 12, 2002

  Sue Lingle motioned to approve the minutes of the Regular Board Meeting on December 12, 2002, as written. 

 Dave Hamann seconded.  Motion carried 5-0.

  Ways & Means Meeting of January 7, 2003

  Dan Lowe motioned to approve the minutes of the Ways & Means meeting of January 7, 2003, as presented.  

Dave Hamann seconded.  Motion carried 5-0.

  OLD BUSINESS  

None

NEW BUSINESS

  Audit Report

  Ken Palka presented the Audit Report.  Mr. Palka stated they are issuing an unqualified opinion, which is the highest level of 

opinion they can give, stating the township’s financial statements are in accordance with generally accepted accounting principles 

and nothing came to their attention that was materially misstated.  Mr. Palka referenced page 14 in regard to the Sewer problem.  

There was an operating loss of $125,146 dollars; this is to be expected due to the system being brand new. However, there is a 

concern with this large of an operating loss.  The quicker people can be hooked up to the system the better.  An estimate of 700-800 

paying people hooked up to the system is required to break even.  As of June 30, 2002, there were just over 200 people hooked to the 

system being billed. Mr. Palka referenced page 35 in regard to the General Fund.  As of June 30, 2002, the balance in the General 

Fund was $1,016,545 dollars.  There was a surplus just under $90,000 dollars after all expenditures and fund transfers were made.

  Mr. Palka complimented Sue Lingle on her diligence in choosing the right financial institutions with the highest interest to be earned.

  The largest expenditure was over $180,000 dollars paid to maintaining the roads; this amount includes maintenance and chloride 

treatments. The budget will need to be amended after the third quarter for two reasons:  the expected State Revenue Sharing has 

decreased since the budget was created and the building expansion project is over its expected budget by $317.00. The State Revenue 

Sharing is something to pay close attention to because this is the largest source of revenue to the township. 

  Sue Lingle motioned to accept the Audit Report presented today by Mr. Palka.  Myrna Schlittler seconded.  Motion carried 5-0.

  Rate Increase Sewer and Water 

Dan Lowe asked Mr. Palka his opinion on if this increase was appropriate. Mr. Palka explained the $500 dollars per year 

increase is derived from construction costs for new developments or shortfalls on the operating side.  Mr. Palka is in

 agreement with this rate of increase and does not feel this is out of the range of other neighboring townships.

  RESOLUTION

  Sue Lingle motioned by resolution to increase the sewer R.E.U. rate from $8500 dollars to $9000 dollars.  Myrna Schlittler seconded.  

Roll call vote: Schlittler, Hanvey, Lowe, Lingle, and Hamann-all yes.  Motion carried 5-0.

  RESOLUTION

Sue Lingle motioned by resolution to increase the frontage rate from $3,739 dollars to $3,851 dollars and the water R.E.U. rate from 

$3,755 dollars to $3,867 dollars.  This would total $7,718 dollars for a full water R.E.U.  Dave Hamann seconded.  

Roll call vote: Schlittler, Hanvey, Lowe, Lingle, and Hamann-all yes.  Motion carried 5-0.

  Storm Sewer

  Bill Stone, of Hubbell, Roth, & Clark, Inc., is present to give an explanation of the Watershed Program.  Mr. Stone provided several 

handouts and photographs exhibiting why there is a concern with the drainage of storm water.  Mr. Stone was contacted by the 

Livingston County Drain Commissioner requesting he assist in this effort.  There are six federal government mandated measurements to 

comply with.  The Watershed Program allows regulated communities to gather together to assist one another in meeting these six 

mandated measures.  This will be a significant cost savings to the township if they choose to join the Watershed.  Mr. Stone’s estimate

 for the township to join the Watershed Program is $138,000 dollars, which is spread over a five year time period.  Mr. Stone submitted 

a timeline detailing a five-year plan to complete this process.  A permit application must be submitted by March 10, 2003. 

Mr. Hanvey clarified that the cost to prepare and submit the application will be $1,000 dollars payable to Hubbell, Roth, & Clark, Inc. 

  Mr. Lowe asked how many townships would compromise the Watershed Program that Marion Township will be joining. Mr. Stone 

explained there would be six townships to coordinate this effort in the Watershed they will join.  For example, printing costs can be

 shared across these six townships rather than by just Marion Township.

 CALL TO THE PUBLIC

Jim Barnwell, 701 Pleasant Lake Road, Howell, Michigan: resident asked what sewer system does Marion Township own? 

Also, are the systems that cover parts of Marion Township paying for part of this process? Mr. Hanvey stated that the county is 

paying $20,000 dollars of the first $30,000 dollars toward this process.  Mr. Stone explained that there are several townships that are

 being required to comply with this federal mandate that do not have a system at all. Sue Lingle motioned to accept the Watershed

 group assignment and approve payment of $1,000 dollars to Hubbell, Roth, & Clark, Inc. to complete the permit application.

  Dave Hamann seconded.  Roll call vote: Schlittler, Hanvey, Lowe, Hamann, and Lingle-all yes.  Motion carried 5-0.

  Sue Lingle motioned to appoint Robert Hanvey as the Storm Water Program Manager.  Dan Lowe seconded.  Motion carried 5-0.

Fire Runs

Tom Klebba has been asked to review the current General Fire Ordinance and make a recommendation to any revisions applicable. 

 Mr. Klebba stated there have been several complaints in regard to the fee charged for a false alarm fire run. One complainant stated 

they were advised by the 911 Operator that there was no fee for a fire run.  Mr. Klebba has addressed this issue with the Director of 

Emergency Management, Richard Wimsett, and asked for their operators to refrain from stating if there is or is not a fee associated 

with a fire run. Mr. Hanvey asked what the new General Fire Ordinance states in regard to environmental spills. Mr. Klebba stated the

 new policy is the same in regard to spills.  The resident is not billed for a true fire run in which their assistance was needed.

  Mr. Hanvey suggested that the billing procedure be changed to allow one false alarm without the resident being billed.

Mr. Klebba checked with a local insurance agency and discovered that homeowner’s insurance policies will pay for fire runs without 

a deductible being applied. Determination was made to change the General Fire Ordinance to allow one false alarm fire run, per resident, 

per year.  This will be retroactive to include the current false alarms that are on file awaiting to be billed.

Francis Road

  Mr. Klebba stated they are investigating Rainbow’s contract prior to completing the borings on Francis Road.

Sewer & Water extensions

Scott Clemons, a developer in Jackson, Michigan, is present to ask if the sewer will be extended to Mason Road, west of Burkhart Road 

(Chestnut property).  This purchase is based on what density of homes can be built on this property.  If there is sewer available, this site 

could have 80 to 120 units on 140 acres of land. Mr. Hanvey asked if they would be willing to pay for the expenses to bring the sewer to

 this property.  Mr. Clemons stated this was possible depending on what the costs are; they are willing to investigate this with their 

engineers if they will be allowed to connect to the sewer. Mr. Hanvey stated the Comprehensive Plan is under development and they 

cannot determine at this point if the Planning Commission will deem this section of the township appropriate for high-density development.

  DPW Bills

Sue Lingle motioned to approve payment of the Tetra Tech bill in the amount of $666.94 and the Pollard & Albertson bill in the amount of $5572.22, 

totaling $6239.16.  Myrna Schlittler seconded. Roll call vote: Schlittler, Hanvey, Lowe, Hamann, and Lingle-all yes. 

 Motion carried 5-0.

Board of Review Appointment

Sue Lingle motioned to appoint Cheryl Range, Robin Knight-Love and Rick Dell to the Board of Review.  Dan Lowe seconded.  

Motion carried 5-0.

Planning Commission Appointment

Jim Anderson is present and has applied for a position on the Planning Commission.  Mr. Anderson has resided in Marion Township 

for nine years and grew up in Brighton, Michigan.  Also, Mr. Anderson has served as the President of the Cranbrook Homeowners 

Association.  He has some extra time available and would like to serve the township. Sue Lingle motioned to appoint Jim Anderson to 

the Planning Commission.  Dave Hamann seconded.  Motion carried 5-0.  

 Open Space Preservation

 Myrna Schlittler motioned by resolution to approve the Open Space Preservation ordinance. Dave Hamann seconded. Roll Call Vote :

 Hanvey, Lowe, Hamann, Schlittler, Lingle - all yes. Motion Carried 5- 0 .

Peavy Road Rezoning

  Myrna Schlittler motioned by resolution to approve the Peavy Road Rezoning. Dave Hamann seconded. Roll Call Vote :

Hanvey, Lowe, Hamann, Schlittler, Lingle - all yes. Motion Carried 5-0.

 Georgetown Re-bid

  The DPW Board would like the re-bid request for the project to be advertised in the Michigan Construction publication, which will 

cost $300 dollars.  Also, it is necessary to compensate Gary Markstrom $3800 dollars for the re-bid work. 

Dan Lowe motioned to table this item pending more detail from Tetra Tech.  Sue Lingle seconded.  Motion carried 5-0.

Musial

  Dan Lowe motioned to have the Zoning Administrator contact the owner for the storage barn on Coon Lake Road and Cedar Lake

 Road and advise the owner that this is a storage building only and there is to be no outside storage.  Sue Lingle seconded. 

 Motion carried 5-0.

  Tax Service

  Sue Lingle would like to recruit a volunteer to provide free tax advice to the residents of Marion Township.

  Dan Lowe motioned to have Sue Lingle investigate obtaining a volunteer tax advisor to provide free service to the residents of 

Marion Township.  Dave Hamann seconded.  Motion carried 5-0.

  DPW Report

Provided in packets.

Planning Commission Report

  Dave Hamann gave an overview of the last Planning Commission meeting on December 17, 2002.

Parks & Recreation Report

  No report.  Sue Lingle will attend two meetings next week and there will be an update at the next meeting.

  ZBA Report

  No report.  Zoning Board of Appeals meeting was rescheduled to January 13, 2003.

  FOR THE GOOD OF THE TOWNSHIP

  Bob Hanvey and Sue Lingle are scheduled to meet with Dennis Gehringer in regard to funds for the new building.

  CALL TO PUBLIC

  Dolores Rodriguez, 371 Woodcreek Drive, Howell, Michigan: resident stated she would like to hook-up to water and sewer and

 recently was told she has a duplex and would need to pay $12,000 to $13,000 dollars.  Originally, she paid $11,000 dollars to hook-up.

  She does not feel she needs two meters for this location.  She does not want to pay the additional cost because the original charge

 was not assessed correctly.  The approximate total square foot of the property is 1300 square foot with one drain field and well 

servicing both. The Board has established they will conform to MHOG’s guidelines for assessing R.E.U.’s.  Sue Lingle motioned to 

approve Dolores Rodriguez, at 371-3 Woodcreek Drive, be given the price of one water R.E.U. at $3100 dollars and sewer R.E.U.

 at $5499 dollars, to be paid within 3 months.  Waive $250 dollar sewer tap-in fee.  Motion is being granted because an error was

 made by the township by not notifying these owners that they needed two units; therefore, the original cost is being permitted. 

 Dan Lowe seconded.  Motion carried 5-0.

  Sue Lingle motioned to approve Linda Legato, at 379 and 381 Woodcreek Drive, be given the price of one water R.E.U. at $3100 

dollars and sewer R.E.U. at $5499 dollars, to be paid within 3 months.  Waive $250 dollar sewer tap-in fee. Motion is being granted 

because an error was made by the township by not notifying these owners that they needed two units; therefore, the original cost is

 being permitted.  Dave Hamann seconded.  Motion carried 5-0.

TREASURERS REPORT

Provided in packets.

Myrna Schlittler motioned to accept the Treasurers Report and pay the bills totaling $130,874.74.  Dave Hamann seconded. 

 Motion carried 5-0.

  ADJOURNMENT

  Sue Lingle motioned to adjourn at 10:42 p.m.  Dan Lowe seconded.  Motion carried 5-0.