Draft Minutes - June 22, 2004
JOHN LOWE, CHAIRPERSON
JEAN ROOT, SECRETARY
ROBERT W. HANVEY, SUPERVISOR
PHIL WESTMORELAND, TOWNSHIP ENGINEER
ANNETTE MCNAMARA, ZONING ADMINISTRATOR
The meeting was called
to order at 7:37 p.m.
Debra Wiedman-Clawson noted the agenda should be amended to include a recommendation
to the Board of
Trustees regarding the Township Planner.
Dave Hamann motioned to approve the agenda for the June 22, 2004 Planning Commission
Debra Wiedman-Clawson seconded. Motion
CALL TO THE
Tammy Beal introduced
herself; she is running for Township Clerk.
Change the heading to include ‘regular meeting’. In the future, any meetings held other
than the regularly scheduled Planning Commission meeting will be referred to as ‘Special
Meeting’. Dave Hamann motioned to approve the May 25, 2004 Planning Commission
minutes. Debra Wiedman-Clawson
seconded. Motion carried 5-0.
John Lowe opened the discussion. Jim Anderson asked what criteria are being set to choose
a new planner.
verses what is reviewed by the Planning Commission. Developers will submit plans and
state that the plan was ‘approved of’ at a pre application meeting, yet the plan reviewed by
Commission does not meet our ordinances.
ordinance is not interrupted as written. The attorney does not attend all Planning Commission
meetings and is not aware of the intent the Planning Commission has in implementing new
language into an ordinance. The planner needs to coordinate with the attorney so the
information from the
Planning Commission is reiterated in its entirety.
explained a typical
process for interviewing potential candidates may include;
List the criteria
Fifteen to twenty
minutes of questions and answers
History of public
presentations in the past
Phil Westmoreland will
provide the information necessary for the interview process.
Jim Anderson asked if
other communities advertise.
answered yes, yet that may to lengthy a process.
The three candidate referrals we have is a good start. Annette McNamara will contact the
The Planning Commission would like to see Phil Westmoreland attend the pre application
Company, Inc. of his
To be recommended by the Board of Trustees at the time they deem appropriate.
seconded. Motion carried 5-0.
Commission Rules and Procedures 1996
Jean Root reviewed the latest submittal dated April 16, 2004. The following changes will be
1. Remove language regarding officers
serving a two year term.
3. Agenda format to be rearranged. Call to Order, Introduction of Planning Commission members,
approval of agenda and call to the
public the remainder of the agenda stays the same.
5. Any letter received will be read out loud by the chair-person, to include; date, name, address and
Dave Hamann motioned to table Planning Commission rules and Procedures 1996
Dave Hamann motioned to table Planning Commission rules and Procedures 1996 until the
July 27, 2004 Planning Commission regular meeting. A clean copy will be provided to Planning
Jim Anderson seconded. Motion
Item(s) #7 & #12
are a repeat of language. Item
#12 will be removed.
Item #1, the last two sentences regarding accessory structures not to exceed three times the
ground floor of principal structure. Planning Commission discussed the rear yard governing the
size of the accessory structure, possibly 10%. The Planning Commission will ask Mike Kehoe
Township Attorney for
recommendations on language for the July 15, 2004 Special Meeting.
Jean Root motioned to table section 6.07 #1, for Township Attorney review. Include page 6 of 6
of the May 25, 2004 Planning Commission minutes. Jim Anderson seconded.
Motion carried 5-0.
When making amendments to the zoning ordinance, review of the definitions and other portions of
the ordinance that apply is necessary. When the minimum acreage requirement for the Suburban
Residential (SR) district was amended, the reference to acreage in the SR intent was overlooked.
The intent of SR was read during a Zoning Board of Appeals meeting, stating incorrect information.
Mike Kehoe will let us know if a public hearing is necessary. John Lowe suggested it be added to
July 15, 2004 Special Meeting Agenda.
Debra Wiedman-Clawson opened the discussion. Debra Wiedman-Clawson is concerned with the
fact that the Rural Residential (RR) and the Suburban Residential (SR) requirements mirror one
another. Debra Wiedman-Clawson recommends concentrating on one district at a time. The
and the minimum acreage need to be reviewed and amended.
A suggestion was made to allow in the SR district, three acres for the first horse and 1 acre for
each horse there after, not to exceed 6 horses. Debra Wiedman-Clawson suggested looking at
ordinance as an example.
For section 8.02 C thru K, leave this as is.
These items fall under the jurisdiction of other agencies.
For section 8.02 C thru K, leave this as is. These items fall under the jurisdiction of other agencies.
The ordinance will
need definitions for barns, pens, pastures, corrals and stables.
Rural Residential district requirements were discussed. A maximum of eight horses in this district
was suggested. Discussion ensued on the parcel size requirement to fall under the Right to Farm
Act. There is no acreage requirement in the language that Sandi got off of the internet. If in
further investigation, a ten acre parcel falls under the Right to Farm Act, then the township will
have no authority to
govern the number of horses on ten acres.
Jean Root would like the Planning Commission to know the answers to these questions prior to
making amendments to
The Planning Commission would like to send this to Mike Kehoe Township Attorney for his review
and comments. The Planning Commission also questioned, would there be any conflict if the RR
and SR requirements
were different, between 3 and 1 and 3 and 2 in the different areas.
John Lowe requested tabling until the next meeting. John Lowe requested the tabling of the
remainder of the agenda due to the late hour. Jean Root has a list of question for Mike Kehoe to
answer at the July 15,
2004 Special Meeting.
Dave Hamann motioned to table section 6.14 Home Occupation until the next meeting. Jean Root
Motion carried 5-0.
Root noted this has been done and is an ongoing process.
Jean Root question the letter received from John Ambrose, Planning Consultant. Has anyone seen
the recently submitted landscape plan? Dave Hamann stated the Board of Trustees approved
contingent upon the approval by the planner and engineer of the landscape plan. This should be
caught prior to the construction plans being approved by the township engineer. A land balancing
permit will not be issued until the plan is reviewed and approved by Jean Root. Jean Root will
stop by the township
hall and review the materials.
Mike Boss questioned John Lowe as to the Planning Commissions possible response on the
following; if Francis Road was paved up to the entrance of the proposed development and a
special assessment district was set up would that satisfy the requirements? Planning Commission
responded that there were more additional outstanding items to address. A second entrance, the
objection, number of sewer taps and safety issues.
Dave Hamann questioned if they wanted to resubmit a rezoning request? John Lowe answered yes.
CALL TO THE
Bob Hanvey reminded the Planning Commission members that a representative is invited to the
Tollgate Wetlands in
had questions regarding a pre-existing non conforming lot on
just south of
A request for a variance may be required.
Dave Hamann motioned
to adjourn at 10:25 p.m. Jim Anderson seconded. Motion Carried 5-0.