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PLANNING COMMISSION AGENDA REGULAR MEETING June 23, 2009 7:30 p.m. CALL TO
ORDER: PLEDGE OF
ALLEGIANCE: APPROVAL
OF AGENDA FOR:
June 23, 2009 Regular Meeting INTRODUCTION
OF MEMBERS: CALL TO
THE PUBLIC:
Agenda Items only 3 minute limit APPROVAL
OF MINUTES FROM: April 28, 2009
Regular Meeting
May 26, 2009 Public Hearing
May 26, 2009 Regular Meeting OLD
BUSINESS: 1) Comprehensive Plan Updates & Revisions NEW
BUSINESS: 1)
Update
on Article XV - Signs CALL
TO THE PUBLIC: ADJOURNMENT: MEMBERS PRESENT:
JOHN LOWE, CHAIRPERSON
JEAN ROOT, SECRETARY & ACTING CO-CHAIR BOB HANVEY JERRY SIDLAR MEMBERS ABSENT:
JIM
MURRAY OTHERS PRESENT:
ANNETTE
MCNAMARA, ZONING ADMINISTRATOR
JOHN ENOS, CARLISLE/WORTMAN LES ANDERSEN, TRUSTEE SCOTT LLOYD, TRUSTEE ****************************************************************** CALL TO ORDER John Lowe called the meeting to order at 7:32 p.m. APPROVAL OF AGENDA Bob Hanvey motioned to approve the June 23, 2009 regular
meeting agenda. Jean Root
seconded. Motion
Carried 4-0. INTRODUCTION OF MEMBERS The members of the Planning Commission introduced
themselves. Jim Murray was
absent. CALL TO THE PUBLIC John Lowe opened the call to the public. No response. John Lowe closed the call to
the public. APPROVAL OF MINUTES April
28, 2009 Regular meeting minutes Jean Root motioned to table the April 28, 2009 minutes to
the next meeting due to lack of quorum.
Bob Hanvey seconded. Motion carried 4-0. May
26, 2009 Public Hearing minutes Jean Root motioned to approve the May 26, 2009 public
hearing minutes as presented. Bob
Hanvey seconded. Motion carried 4-0. May
26, 2009 Regular meeting minutes Jean Root motioned to approve the May 26, 2009 regular
meeting minutes as presented. Bob
Hanvey seconded. Motion carried 4-0. OLD BUSINESS John Enos summarized the
process; a handout was given to the Planning Commission members outlining
the process. John Enos told the
Planning Commission members the Board of Trustees could pass a resolution to
be the adopting body if they chose to do so.
He could have a draft to the Planning Commission by the September 22,
2009 meeting. John Lowe asked about Howell
Public Schools renting out the now vacant John Enos said the Board of
Trustees can pass a resolution to use the facility for recreation.
The Planning Commission could add language to the Master Plan
regarding the nonconforming uses within the Bob Hanvey noted the uses do
not have immunity and it becomes a pre-emption.
Does the State Board of Education still regulate?
What kind of uses would Jean Root said the use of a
school set regular hours and days; maybe other uses would be 24 hour and on
weekends. John Lowe said there is the
potential of change of use from a school to private entity; again he wants
to know what ability John Enos suggested a letter
from the State Board of Education stating they would not go beyond certain
uses or Bob Hanvey stated there is a
one million dollar bond associated with the building of Jerry Sidlar feels sending a
letter to the School Board is a good place to start, let them know Jean Root agreed it is a good
idea to be proactive. John Enos said the Michigan
Township Association Attorney can address this free of charge. Bob Hanvey asked when John Enos said he will send a
proposal to the Board of Trustees. Bob Hanvey told John Enos the
Board of Trustees made a motion to have all expenses beyond the Carlisle/Wortman
Associates, Inc. retainer will require Board of Trustees approval.
Approval for expenses applies to the Planning Commission also.
The Board of Trustees had motioned at the last meeting to require all
expenses by the Planning Commission to be approved by the Board of Trustees
prior to spending any monies. Les Andersen, Jewell Road;
told the Planning Commission members the Board of Trustees were reviewing
the budget and the residents who attended asked a lot of questions about the
money being spent by the Planning Commission. John Enos suggested sending a
Carlisle/Wortman Associates, Inc. fee schedule to the Board of Trustees for
approval. Then in the future if
the Planning Commission requires a letter to be drafted that would require
two hours of work, the Board of Trustees would be able to estimate the cost. Jean Root expressed concern
that the Planning Commission no longer has the latitude to do this job
without approval. Say the
Planning Commission members want to send a question to the township
attorney, now they have to ask permission.
This will add time and money to the projects. Les Andersen, Jewell Road; he
thought the Board of Trustees was looking at big ticket items like the
Master Plan, Wind Energy, that sort of thing.
He told the Planning Commission members about the phone conversation
with a Michigan Township Association (MTA) representative regarding
committee members spending township monies without Board of Trustees
approval. John Lowe does not think this
is fair and gave the example of doing an excavation project.
You know what is above ground yet when you turn the ground over you
never know what you will find. Developers
find loop holes and once this happens the Planning Commission must look at
amending that ordinance. Jean Root wanted to know how
the other committee members were notified.
She feels this should have been a written directive from the Board of
Trustees and an agenda item. That
way both the Planning Commission and John Enos would have come prepared to
discuss budgets. John Lowe said he spoke with
Mike Kehoe about this issue and Mike did not agree with the MTA
representative. Annette McNamara asked if
this applies to the Zoning Board of Appeals also. Bob Hanvey said no, the
Zoning Board of Appeals does not ask for letters from the consultants. Annette McNamara respectfully
disagreed and believes that more cases than not the Zoning Board of Appeals
asks for comments. Bob Hanvey told the Planning
Commission that PA 110 mandates a Planning Commission budget. Bob Hanvey motioned to have
John Enos prepare a proposal to revise Proposed Text Amendment Article XV Signs John Enos summarized the work
to date; the committee formed met on two occasions and reworked text from
another community to fit John Lowe asked if it
adequately covers LED and flashing signs.
Annette McNamara answered yes. Jean Root motioned to table
Article XV Signs to the next Planning Commission meeting.
Jerry Sidlar seconded. Motion
carried 4-0. NEW
BUSINESS: No new business. CALL TO THE PUBLIC John Lowe opened the call to the public. Jean Root would like a formal directive from the Board of
Trustees regarding the Planning Commission budget and the day to day
activities. Annette McNamara asked the Planning Commission members if
they would like to cancel the July Planning Commission meeting due to only
one agenda item. Discussion on whether John Lowe can cancel a scheduled
meeting. The Planning Commission
members in attendance agreed to cancel the July and maybe the August
meeting. John Lowe has concerns about the Annette McNamara said if the Planning Commission wants to do
that she can post the meeting on the outside board and website. John Enos informed the Planning Commission of a workshop he
and Mike Kehoe have been offering to other municipalities.
It consists of four sessions, a few relate to planning and a few
relate to legal issues. He is
offering this to Les Andersen, John Enos answered yes. Bob Hanvey wants the Planning Commission members to be aware
that a few of the Home Owners Associations (HOA) are going defunct and what John Enos does not believe it is the Planning Commissions
role, maybe the Zoning Administrators role.
He suggested getting a legal opinion John Lowe closed the call to the public. ADJOURNMENT Jean Root motioned
to adjourn the meeting at 9:20p.m. Jerry
Sidlar seconded. Motion
Carried 4-0.
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