REGULAR MEETING

SEPTEMBER 26, 2006

CALL TO ORDER:

APPROVAL OF AGENDA FOR:               September 26, 2006 Regular Meeting

INTRODUCTION OF MEMBERS:

CALL TO THE PUBLIC:                         Agenda Items only – 3 minute limit

APPROVAL OF MINUTES FROM:           August 22, 2006 Regular Meeting

OLD BUSINESS:

1)     Planning Commission budget discussion

2)     Prioritize Proposed Text Amendments

3)     Amendments to the Planning Commission Rules & Procedures

4)     Set a date for Planning Commission Workshop

5)     Mobile Home Park designation discussion

NEW BUSINESS:

1)     Marion Retail Center – 1600 Pinckney Road – Tax ID# 4710-02-400-013 – Current use is Lansing Community College

CALL TO THE PUBLIC:

ADJOURNMENT:

                                 DRAFT MINUTES

MEMBERS PRESENT:       JOHN LOWE, CHAIRPERSON

                                      DAVE HAMANN, CO-CHAIRPERSON

                                      JEAN ROOT, SECRETARY

                                      JIM ANDERSON

                                      DEBRA WIEDMAN-CLAWSON

MEMBERS ABSENT:        NONE                                       

OTHERS PRESENT:          ROBERT W. HANVEY, SUPERVISOR

                                      ANNETTE MCNAMARA, ZONING ADMINISTRATOR

                                     PHIL WESTMORELAND, ORCHARD, HILTZ & MCCLIMENT

                                      DAVE SCHROEDER, ORCHARD, HILTZ & MCCLIMENT

                                      JOHN ENOS, CARLISLE/WORTMAN

******************************************************************

CALL TO ORDER

Jack Lowe called the meeting to order at 7:30 p.m.

APPROVAL OF AGENDA

Jean Root asked that the agenda be amended and New Business be placed ahead of Old Business to accommodate Marion Retail Center applicant.  Dave Hamann motioned to approve the September 26, 2006 regular meeting agenda as amended.  Jean Root seconded.  Motion carried 4-0. 

INTRODUCTION OF MEMBERS

The members of the Planning Commission introduced themselves.  Debra Wiedman-Clawson was absent and arrived at 7:42 p.m. 

CALL TO THE PUBLIC

None heard.

APPROVAL OF MINUTES

Jean Root noted in the approval of the July 12, 2006 minutes, in the first sentence the word Joint should be inserted.  Also in Motion carried it should read Motion carried 4-0-1 because she abstained.  Dave Hamann motioned to approve the August 22, 2006 Regular Meeting minutes as amended.  Jean Root seconded.  Motion carried 4-0.

NEW BUSINESS

Marion Retail Center

Noah Birmelin of Boss Engineering gave a presentation for Marion Retail Center and asked the Planning Commission members if they had any questions.

John Enos of Carlisle/Wortman Associates, Inc. summarized his review letter and is recommending preliminary site plan approval.  John Enos suggested a sidewalk easement in the road right-of-way and planting that do not require mowing around the detention basin due to the steep slopes.

Dave Schroeder of Orchard, Hiltz & McCliment, Inc. summarized his review letter and is recommending preliminary site plan approval. 

The Planning Commission members had the following concerns with the site plan.

• Two variances will be necessary.  One for the wall signage per Section 15.03 D and the second for two principal structures on one lot per Section 6.08.  The applicant agreed to apply for the variances.
• Alignment of ingress/egress with the proposed Marion Station on the east side of D-19.  The Planning Commission members want the Livingston County Road Commission to be aware of their concerns. The applicant will contact the Livingston County Road Commission to discuss this issue.
• Pedestrian access from Building #1 to Building #2.  An easement for pedestrian access to the site along D-19 in the road right-of-way. The applicant will discuss this with the Livingston County Road Commission.
• Fire Apparatus access to entire site. The applicant will show this on the final site plan.
• The zoning ordinance requires a Site Plan Review for all potential tenants. The applicant is aware of this.
• The Planning Commission members clarified the applicant must come back for approval of phase 2.  If phase 2 includes a restaurant there may need to be additional parking.
• The fencing and vegetation around the detention pond was discussed.

Jean Root motioned to recommend preliminary site plan approval for Marion Retail Center , Tax ID# 4710-02-400-013 with the following conditions.

1. Howell Area Fire Authority review letter dated 9-11-06
2. Livingston County Road Commission review letters dated 9-12-06 & 9-25-06
3. Carlisle/Wortman Associates, Inc. review letter dated 9-19-06
4. Orchard, Hiltz & McCliment, Inc. review letter dated 9-19-06
5. Final site plan to show prairie grass as the vegetation around the detention basin
6. Engineer to show Fire Apparatus turning radii in parking lots on the Final Site Plan
7. Annette McNamara to draft letter of recommendation to the Zoning Board of Appeals stating the Planning Commission is recommending approval of a variance request to Section 15.03 D and Section 6.08 a copy is will be sent to the applicant
8. Final Site Plan to show sidewalk easement in road right-of-way

Dave Hamann seconded.  Motion Carried 5-0.

OLD BUSINESS

Planning Commission Budget Discussion

Debra Wiedman-Clawson apologized to the Planning Commission members she does not have any information.

Jean Root informed the Planning Commission members that November is the month that the Planning Commission has their annual organization meeting and the budget is a part of that discussion.

Debra Wiedman-Clawson said she can submit materials for the October 24, 2006 meeting.

Jean Root motioned to table this agenda item until the October 24, 2006 regular meeting.  Jim Anderson seconded.  Motion Carried 5-0.

Prioritize Proposed Text Amendments

The Planning Commission members agreed to work on the proposed text for Private Roads and Crematories and Funeral Homes.  All other proposed text amendments will be postponed until these are completed.

Amendments to the Planning Commission Rules & Procedures

This item was tabled until the November 28, 2006 regular meeting.

Set a date for a Planning Commission Workshop

A workshop was scheduled for Tuesday, October 10, 2006 @ 7:30 p.m.

Mobile Home Park Designation

John Enos will need to discuss this agenda item with Mike Kehoe.  He will bring the answer back to the Planning Commission at the October 24, 2006 meeting.

John Lowe would like to see something in writing and Debra Wiedman-Clawson asked that Jean Root be made aware this was discussed.

CALL TO THE PUBLIC

John Enos informed the Planning Commission members of the Planning Conference in November.  He is giving a workshop along with a building inspector and is willing to give the same presentation to the Planning Commission members if they so choose.

Charles Musson, 333 Triangle Lake Road asked if commercial use that is in place changes hands yet the use is not changing do they still have to come to the Planning Commission for site plan review.

The Planning Commission members answered no.

He also noted to the Planning Commission a motion was made by Debra Wiedman-Clawson and seconded by Dave Hamann to retire the proposed pre-existing private road text and the motion was not carried.  Debra Wiedman-Clawson withdrew her motion.  Dave Hamann withdrew his second.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 9:45 p.m.  Debra Wiedman-Clawson seconded.  Motion carried 5-0.