AGENDA and DRAFT MINUTES

                                        Thursday, January 8, 2009

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of December 11, 2008 Regular Meeting Minutes

b.)    Dec. 16, 2008 Planning Commission Report

c.)    Assessing Report

d.)    Complaint Form

e.)    DPW Report

f.)     Treasurers Report

g.)    Zoning Report

3.      Fireworks Permit Policy

4.      Marion Retail Center

5.      Burnham & Flower Insurance Renewal

6.      County Farm Repair Invoice

7.      MHOG Funding for Improvements

8.      Sunridge Sewer Cleaning Invoices

9.      Green Sheet Delivery Issues

10.   Resolution for Marion Township and City of Howell Joint Planning Committee

11.  School District Elections

Correspondence/ Updates  

2009 Summer Tax Resolution

Peavy Road Pump Station
           

Call to the Public

Adjournment

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff , Tammy Beal , Les Andersen , Travis Hodge, Dan Lowe, and Scott Lloyd

MEMBERS ABSENT:                 None

OTHERS PRESENT:                  Annette McNamara , Zoning Administrator

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:02 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Les Andersen asked to have an item added regarding bridges.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Travis Hodge seconded.  Motion carried 7-0.

FIREWORKS PERMIT POLICY

Les Andersen motioned to have Bob Hanvey check with the attorney on the procedure to prohibit fireworks displays in the township.  Dan Lowe seconded.  Motion carried 7-0.

MARION RETAIL CENTER

Dan Lowe and Phil Westmoreland discussed progress on this project.  Bob Hanvey gave the board members information on Peavy Road meter readings.  The deadline is 1/9/09 for the schedule to be submitted to OHM.  Les Andersen motioned to send a notice to Mr. Jappaya regarding non-compliance if the schedule received by OHM isn’t satisfactory.  Tammy Beal seconded.  Motion carried 7-0.

BURNHAM & FLOWER INSURANCE RENEWAL

Tammy Beal motioned to accept the quote from Burnham & Flower with the optional $2,500 deductible, for a total amount of $42,694.  Les Andersen seconded.  Discussion:  Dan Lowe asked about workman’s comp and sewer liability and said the township should check on what the City of Howell is doing (AI #1.)  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Motion carried 7-0.

COUNTY FARM REPAIR INVOICE

Dan Lowe motioned to withhold remaining payment of $5,868.58 until the repairs are done.  Scott Lloyd seconded.  Motion carried 7-0.

MHOG FUNDING FOR IMPROVEMENTS

Bob Hanvey asked the board members for feedback regarding the method for making improvements to the system.  He passed out a rate sheet with comparisons to other municipalities.  No action is required on this item at this time.

SUNRIDGE SEWER CLEANING INVOICES

Lynn Ward, a resident in Sunridge, was present to discuss the recent repairs that were made.  Bob Hanvey passed out a sketch.  The board members discussed how this problem may have occurred, and what could be done in the future to prevent this type of problem.  Dan Lowe said he’s talked with Erv Suida from the City of Howell and said that no Certificate of Occupancy should be issued without the city’s approval.  Mr. Lowe also said that certain subdivisions should be identified to be sure everything is done correctly. 

Les Andersen motioned to pay Lynn Ward $650 from Sewer O&M fund as reimbursement for repairs.  Tammy Beal seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

GREEN SHEET DELIVERY ISSUES

Dan Lowe motioned to direct the Planning Commission to create an ordinance prohibiting newspaper delivery on the ground, with a $500 penalty for littering.  Les Andersen seconded.  Motion carried 7-0.

RESOLUTION FOR MARION TOWNSHIP AND CITY OF HOWELL JOINT PLANNING COMMITTEE

Tammy Beal motioned to adopt the resolution as presented supporting the creation of a joint advisory committee with the City of Howell .  Paula Wyckoff seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd—all yes.  Resolution passed 7-0.

SCHOOL DISTRICT ELECTIONS

Les Andersen motioned to approve hosting school elections in November of even years.  Travis Hodge seconded.  Motion carried 7-0.

BRIDGES

Les Andersen said he talked with Mike Crain regarding stimulus package funding for bridge repairs based on an article he read in the MTA News.  Mr. Crain said projects will probably have to be “shovel-ready” to qualify for funding.   Bob Hanvey said OHM did some evaluation of the Jewell Road bridge, and will check with Phil Westmoreland (AI #2.)

CORRESPONDENCE/UPDATES

Paula Wyckoff said there is a copy of the tax resolution and agreement with Howell Public Schools for summer tax collection in the packet.

Bob Hanvey said the city got bids for the Peavy Road pump station and the contract was awarded to Lightning.  He also said the city would like to put monitors in the pump stations at a cost of approximately $500-600 each.  Dan Lowe said only three or four pump stations have three-phase.

Paula Wyckoff said she sent everyone an email with a link to the HAPRA master plan.

The Marion Township Parks & Recreation Committee will meet on Tuesday, January 20 at 6:00 p.m.

Tammy Beal said the next Steam Engine meeting is scheduled for Monday, January 19 at 7:00 p.m.

CALL TO THE PUBLIC

Lynn Ward, 696 Hewitt, said he is glad to be back in the community after 30 years.  He also said the City of Howell crew did a good job on the recent sewer problems.

Chris Arsenault from Pfeffer, Hanniford and Palka brought copies of the final audit report.  Bob Hanvey said the cash flow analysis will be done soon.  He has some concerns on how the repairs at Crystalwood will be handled.

ADJOURNMENT

Les Andersen motioned to adjourn at 9:10 p.m.   Paula Wyckoff seconded.  Motion carried 7-0.