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BOARD OF TRUSTEES AGENDA AND MINUTES Call to Order Pledge of
Allegiance Members
Present/Members Absent Call to the
Public 1.)
Approval of Agenda 2.)
Consent Agenda
a.) Approval of
b.)
c.) Goodman Law Group
Invoice $840
d.) Complaint Report
e.) DPW Report
f.) Treasurers Report
g.) Zoning Report
3.) 5.) Crystal Wood
Report 6.) Copperfield
Report 7.) Trustees
Compensation (bring back) 8.) Office
Computer Upgrades 9.) ZBA Report Correspondence/Updates Call to the
Public Adjournment MEMBERS PRESENT:
Bob Hanvey, Les Andersen, Dan Lowe, Tammy Beal, Jim Murray, Paula
Wyckoff, and Scott Lloyd MEMBERS
ABSENT:
None ********************************************************************************************************************************* CALL TO ORDER Bob Hanvey called the meeting to order at 7:33 p.m.
PLEDGE OF ALLEGIANCE Bob Hanvey asked the board members
and audience to take a moment to remember long-time resident Jack Lowe, who
passed away on May 5. Mr. Lowe
was chairman of the Planning Commission and ZBA, and very active with
Heritage Days. BOARD MEMBERS PRESENT The board members introduced themselves. CALL
TO THE PUBLIC Alex Beyrle, CJ Neboyskey, and
Ethan MacDonald, members of Boy Scout Troop 364, were present to observe the
meeting. They said their task
was to talk to an elected official. APPROVAL OF AGENDA Item #10—Sewer Lead
Policy, Item #11—Preliminary discussion on PC/ZBA
replacement, and Item #12—Tree were added to the agenda.
Paula Wyckoff motioned to approve the agenda as amended.
Les Andersen seconded. Motion
carried 7-0. CONSENT
AGENDA Paula
Wyckoff asked to have the minutes removed from the consent agenda for a
correction. Les Andersen
motioned to approve the amended consent agenda.
Tammy Beal seconded. Roll
call vote: Lowe, Lloyd, Beal,
Hanvey, Wyckoff, Andersen, Murray—all yes.
Motion carried 7-0. Minutes:
Paula Wyckoff asked to have the item on Trustees’ Compensation changed to read “full-time”
employees (from Genoa Township.) Les
Andersen motioned to approve the amended minutes from April 25, 2013.
Paula Wyckoff seconded. Motion
carried 7-0. TOWNSHIP
ROADS Bob
Hanvey provided handouts and updated the board members on the LCRC meeting.
Les Andersen motioned to reaffirm the township’s commitment to
spend an amount not to exceed $219,757.99 on East Coon Lake Road repairs.
Tammy Beal seconded. Roll
call vote: Wyckoff, Murray,
Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.
Motion carried 7-0. CRYSTALWOOD
REPORT Bob
Hanvey passed out the newest revised version of the consent judgment.
Discussion followed on road improvements and a possible special
assessment. The SADs would be
paid off when the lot is sold. The
SAD would be just on the 50 new lots and 21 in Crystalwood Estates.
Mr. Elkow said he would prefer two separate SADs.
Bob Hanvey said property in Crystalwood needs to be removed from the condominium. Dan Lowe said there are also
drain easements per the site plan. Mr.
Lowe also said the original site plan calls for 63 evergreens, 50 shade
trees, and 16 flowering trees. Bob
Hanvey motioned to have the consent judgment modified to include SAD for
roads, address drain issues, and 20 eight foot Concolor fir or
Norway spruce. Les Andersen
seconded. Roll call vote:
Beal—yes; Andersen—yes; Murray—yes; Wyckoff—yes; Lowe—no;
Hanvey—yes; Lloyd—yes. Motion
carried 6-1. COPPERFIELD
REPORT An
email was received today that another unit has sold.
The road work was done Monday; Spicer observed. TRUSTEES’
COMPENSATION Les
Andersen motioned to increase the stipend for those opting out of insurance
coverage to $400 per month. Jim
Murray seconded. Roll call vote:
Hanvey—yes; Lowe—yes; Wyckoff—no; Beal—yes; Lloyd—yes;
Murray—yes; Andersen—yes. Motion
carried 6-1. OFFICE
COMPUTER UPGRADES Bob
Hanvey said that equipment has been ordered, and “sequencing” needs to
be done. ZBA
REPORT Dan
Lowe reported on Monday’s ZBA meeting.
Variances were granted for front yard setback for an accessory
structure and a second driveway. Mr.
Lowe feels that the ZBA members need additional training.
Bob Hanvey will get cost estimates from
Carlisle Wortman for some instruction after the new member(s) are appointed
(AI #1.) SEWER
LEAD POLICY Bob
Hanvey said the new user policy on water includes the curb stop when the
full amount is paid for an REU. Should
the same be true for sewer leads? Phil
Westmoreland said the lead typically is the property owner’s
responsibility. The policy that
the property owner pays for everything for gravity lines needs to be added
to the policy manual. This would
not apply to those who have a special assessment. PRELIMINARY
DISCUSSION ON PC/ZBA REPLACEMENT Bob
Hanvey said the Jack Lowe was the liaison required between the Planning
Commission and the Zoning Board of Appeals, and asked the board members for
suggestions. MEMORIAL
TREE Dan
Lowe said he would like to plant a Crimson King maple tree by the gazebo in
memory of Jack Lowe. He will
handle the details and water it. CORRESPONDENCE/UPDATES Tammy
Beal asked for clarification on when the change in insurance stipends will
begin. It was decided with the
new fiscal year, July 1, 2013. Bob
Hanvey will budget to include the increase. CALL
TO THE PUBLIC No
response. ADJOURNMENT
Les Andersen motioned to adjourn at 9:15 pm.
Tammy Beal seconded. Motion
carried 7-0. |
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