BOARD OF TRUSTEES

AGENDA and DRAFT MINUTES

May 25, 2006 

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

            a.) Approval of Agenda

            b.) Approval of May 11, 2006 Minutes

            c.) Treasurers Report

2.      Marion Township Roads

a.) Road Maintenance Program

b.) Parker High School Line

c.) Loves Creek/Sesame Road Special Assessment

3. Preliminary Budget Review

a.) Planning Commission

b.)    Parks and Recreation

c.)    Cemetery

4. New Michigan Zoning Enabling Act
5. Accessible Voting System Grant
6. Appointment of Foster, Swift, Collins & Smith, P.C. Attorney for Chestnut Case

                                     DRAFT MINUTES

MEMBERS PRESENT:    Bob Hanvey, Dave Hamann , Tammy Beal, Paula Wyckoff, and Dan Lowe

MEMBERS ABSENT:      None

OTHERS PRESENT:       Phil Westmoreland , OHM

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m.  

PLEDGE TO FLAG

MEMBERS PRESENT

The members of the board introduced themselves.

CALL TO THE PUBLIC

None.

CONSENT AGENDA

Dave Hamann motioned to approve the consent agenda.  Paula Wyckoff seconded.  Motion carried 5-0.

TOWNSHIP ROADS

Tammy Beal motioned to postpone this item until the OHM representative arrived.  Dan Lowe seconded.  Motion carried 5-0.

PRELIMINARY BUDGET REVIEW

Bob Hanvey reviewed some minor changes with the board. 

Tammy Beal motioned to schedule the public hearings for the fiscal year 2006-07 budget on Thursday, 

June 8, 2006 at 7:00 p.m.   Dave Hamann seconded.  Motion carried 5-0.

Charlie Musson asked if the Truth in Taxation hearing would also be held.  Mr. Hanvey said yes.  He also said the budgets for the Planning Commission, Parks & Recreation, Cemetery and Stormwater should be ready by the next meeting.  

TOWNSHIP ROADS

Road Maintenance Program:  Dan Lowe motioned to postpone this item until the December board meeting.  Tammy Beal seconded.  Motion carried 5-0.

Parker High School Line:  Bob Hanvey provided the board members with an update of the meeting held with Phil Westmoreland and representatives from the school to discuss the sewer service.  Three approaches were discussed:  a deep bore on the west side going down below the peat, which is about 30 feet from the surface of the pavement; lay the pipe on the ground and cover it with five to six feet of material; or try to get a larger easement on the east side and run the pipe parallel to the water pipe.  Dan Lowe said actual borings should be done before a decision is made.  Bob Hanvey will discuss further with Gary Markstrom from Tetra-Tech.  Phil Westmoreland will talk with the school’s engineer.

Love’s Creek/Sesame Road Special Assessment:  Larry Grunn and Larry Diedrick were present to discuss this item.  Bob Hanvey said the township must follow the requirements of Public Act 188.  Mr. Diedrick said there are items on the proposal from OHM that could be eliminated.  Bob Klebba, 3125 Sesame Drive , said many of the items weren’t done the last time the road was done.  Larry Grunn said they would like to get three bids and present them to the board.  Phil Westmoreland pointed out that some of the bids they had received didn’t include everything that is required.  After discussion, it was decided that Bob Hanvey and Dan Lowe would have a meeting with Larry Grunn and Larry Diedrick to go through the bid specs and Public Act 188.

Jesse Drive :  Ray Ward provided the board members with a list of recommendations from Boss Engineering.  Discussion was held about the repairs that are necessary.  Mr. Ward said he is trying to get the contractor to take care of repairs.  All that Mr. Ward needs to satisfy the requirements is certification of the road.   

Dan Lowe motioned to not issue any additional Land Use Permits or Certificates of Compliance until OHM receives certification for the road from Mr. Ward’s engineer.  Paula Wyckoff seconded.  Roll call vote:  Dave Hamann —no; Paula Wyckoff, Bob Hanvey, Tammy Beal, Dan Lowe—all yes.  Motion carried 4-1.

ACCESSIBLE VOTING SYSTEM GRANT

Tammy Beal gave an update on the grant application.  Dave Hamann motioned to accept the accessible voting system grant.  Paula Wyckoff seconded.  Motion carried 5-0.

APPOINTMENT OF FOSTER, SWIFT, COLLINS & SMITH PC FOR CHESTNUT CASE

Tammy Beal motioned to appoint Foster, Swift, Collins & Smith, PC at $175 per hour plus expert witness expenses and other requirements of the case, and to authorize the township supervisor to sign engagement letter.  Dave Hamann seconded.  Roll call vote:  Tammy Beal, Paula Wyckoff, Dave Hamann , Dan Lowe, Bob Hanvey—all yes.  Motion carried 5-0.

2005-06 FIRE AUTHORITY BUDGET AMENDMENTS

Paula Wyckoff motioned to authorize increased budget expenses for the 2005-06 Fire Authority budget as presented.  Dave Hamann seconded.  Roll call vote:  Dan Lowe, Bob Hanvey, Tammy Beal, Paula Wyckoff, Dave Hamann —all yes.  Motion carried 5-0.

FOR THE GOOD OF THE TOWNSHIP

Bob Hanvey provided a preview of the agenda for next month’s meeting.  Board authorization will be required to authorize the treasurer to change the method for collecting special assessments on the Highland and Darakjian property, which has been annexed to the City of Howell . 

Gary Dunn, Jim Hedgcock, and Les Andersen all introduced themselves to the board members as candidates for township trustee.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 9:45 p.m. Tammy Beal seconded.  Motion carried 5-0