BOARD OF TRUSTEES

AGENDA and MINUTES

Thursday, October 10, 2013

7:30 p.m.

 

Call to Order

Pledge of Allegiance

Members Present/Members Absent

Call to the Public

1.)    Approval of Agenda

2.)    Consent Agenda

                        a.) Approval of September 26, 2013 Regular Meeting Minutes

                        b.)  Complaint Report

                        c.) DPW Report

                        d.) Treasurers Report

                        e.)  Zoning Report

                        f.)  Howell City WWTP Report

                        g.) Spicer Group Invoice $4331

            3.)  Painted Drive Sewer Lead

4.)  Budget Amendments

5.)  GIS/SAW Grant

6.)  Building Lighting (bring back)

7.) Pfeffer, Hanniford & Palka Letter

Correspondence/Updates

Francis Road

Allen Edwin Letter 

             Call to the Public

 Adjournment

MINUTES

MEMBERS PRESENT:   Bob Hanvey, Scott Lloyd, Les Andersen, Paula Wyckoff, Tammy Beal, Jim Murray, and Dan Lowe

MEMBERS ABSENT:                None

OTHERS PRESENT:                 Phil Westmoreland, Spicer Group

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE   

BOARD MEMBERS PRESENT

The board members introduced themselves. 


CALL TO THE PUBLIC

Paul Rogers, the new HAPRA director, introduced himself to the board members.

APPROVAL OF AGENDA

 

Paula Wyckoff added item #8—Township Investment Policy. Dan Lowe asked to have the Mason Road Pump Station added to item #3.  Paula Wyckoff motioned to approve the agenda as amended.  Tammy Beal seconded.  Motion carried.

 

CONSENT AGENDA

 

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.  Motion carried 7-0.

 

PAINTED DRIVE SEWER LEAD

 

Tammy Beal motioned to accept the quote from Fonson for installing the sewer lead on Painted Drive for $10,542.15, plus an additional $700 for the water service.  Les Andersen seconded.  Roll call vote:  Wyckoff, Murray, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

 

Two proposals were received for the Mason Road pump station.  Jim Murray said the bids should have been sealed and opened at the same time.  Les Andersen motioned to accept the bid from Tom Rogers Asphalt not to exceed $11,380, to be completed within two weeks, and the township engineer will have the City of Howell inspect.  Jim Murray seconded.  Roll call vote:  Beal, Andersen, Murray, Wyckoff, Lowe, Beal, Lloyd—all yes.  Motion carried 7-0.

 

BUDGET AMENDMENTS

 

After discussion, the board members removed the amendment to the ZBA budget until the next meeting.  The amended amount for drain maintenance should be $15,500. Jim Murray motioned to adopt a resolution to approve the 2014 General Fund budget amendments, as amended.  Les Andersen seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen—all yes.  Resolution passed 7-0

GIS/SAW GRANT

 

Phil Westmoreland said he will have more information to present at the next meeting, along with a resolution for the board’s approval.  The deadline to submit the grant application is December 2, and recipients are selected by lottery system.

 

BUILDING LIGHTING

 

Scott Lloyd said he discussed this item with the electrician, who recommended T8s.  Jim Murray motioned to accept the estimate from Tri Star Electrical in the amount of $3,150.  Les Andersen seconded.  Roll call vote:  Murray, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.  Motion carried 7-0.

 

PFEFFER, HANNIFORD & PALKA LETTER

 

A letter from the township to PHP is included in the packet, along with an engagement letter from PHP to the township.  Paula Wyckoff motioned to approve the fee for last year’s audit in the amount of $16,750.  Jim Murray seconded.  Roll call vote:  Lowe, Wyckoff, Lloyd, Murray, Andersen, Beal, Hanvey—all yes. Motion carried 7-0.

 

TOWNSHIP INVESTMENT POLICY

 

Paula Wyckoff passed out Appendix A—Approved Banking Institutions, which the auditor would like to include in the Investment Policy General Ordinance.  Tammy Beal motioned to accept the document as presented.  Jim Murray seconded.  Motion carried.

 

CORRESPONDENCE/UPDATES

 

A letter from Richard Newman regarding Francis Road is included in the packet.

A copy of a letter sent from the township attorney to Thomas Larabel of Allen Edwin Homes is included in the packet.  Bob Hanvey will contact Mr. Larabel about the concrete that has also been dumped on the township’s property.  A complaint was received at the township about dumping on Coddington’s property, near the stub road to The Meadows.  Mr. Hanvey has talked with Greg Tatara from MHOG and it wasn’t them.

 

Tammy Beal said the MTA Conference in January will be in Traverse City and if any board members wish to attend, they need to let her know by Monday so she can reserve rooms at the Grand Traverse.

 

CALL TO THE PUBLIC


No response. 

 

ADJOURNMENT

Les Andersen motioned to adjourn at 8:57 pm.  Tammy Beal seconded.  Motion carried.