|
BOARD OF TRUSTEES AGENDA and MINUTES
Thursday, October 10, 2013
7:30 p.m.
Call to Order Pledge of
Allegiance Members
Present/Members Absent Call to the
Public
1.)
Approval of Agenda
2.)
Consent Agenda
a.) Approval of September 26, 2013 Regular Meeting Minutes
b.) Complaint Report
c.) DPW Report
d.) Treasurers Report
e.) Zoning Report
f.) Howell City WWTP
Report
g.) Spicer Group Invoice $4331
3.) Painted Drive Sewer
Lead
4.) Budget Amendments
5.) GIS/SAW Grant
6.) Building Lighting (bring
back) 7.) Pfeffer, Hanniford & Palka Letter
Correspondence/Updates
Francis Road
Allen Edwin Letter Call to the
Public Adjournment
MEMBERS PRESENT:
Bob Hanvey, Scott Lloyd, Les Andersen, Paula Wyckoff, Tammy Beal,
Jim Murray, and Dan Lowe
MEMBERS ABSENT:
None
OTHERS PRESENT:
Phil Westmoreland, Spicer Group
************************************************************************************************************************ CALL TO ORDER
Bob Hanvey called the
meeting to order at 7:30 p.m. PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT The board members introduced themselves.
Paul Rogers, the new HAPRA director, introduced himself to the board
members. APPROVAL OF AGENDA
Paula Wyckoff added item #8—Township Investment Policy. Dan Lowe asked to
have the Mason Road Pump Station added to item #3.
Paula Wyckoff motioned to approve the agenda as amended.
Tammy Beal seconded.
Motion carried.
CONSENT AGENDA
Les Andersen motioned to approve the consent agenda.
Paula Wyckoff seconded.
Roll call vote: Lowe, Lloyd,
Beal, Hanvey, Wyckoff, Andersen, Murray—all yes.
Motion carried 7-0.
PAINTED DRIVE SEWER LEAD
Tammy Beal motioned to accept the quote from Fonson for installing the
sewer lead on Painted Drive for $10,542.15, plus an additional $700 for
the water service. Les
Andersen seconded. Roll call
vote: Wyckoff, Murray, Hanvey,
Lloyd, Beal, Andersen, Lowe—all yes.
Motion carried 7-0.
Two proposals were received for the Mason Road pump station.
Jim Murray said the bids should have been sealed and opened at the
same time. Les Andersen
motioned to accept the bid from Tom Rogers Asphalt not to exceed $11,380,
to be completed within two weeks, and the township engineer will have the
City of Howell inspect. Jim
Murray seconded. Roll call
vote: Beal, Andersen, Murray,
Wyckoff, Lowe, Beal, Lloyd—all yes.
Motion carried 7-0.
BUDGET AMENDMENTS
GIS/SAW GRANT
Phil Westmoreland said he will have more information to present at the
next meeting, along with a resolution for the board’s approval.
The deadline to submit the grant application is December 2, and
recipients are selected by lottery system.
BUILDING LIGHTING
Scott Lloyd said he discussed this item with the electrician, who
recommended T8s. Jim Murray
motioned to accept the estimate from Tri Star Electrical in the amount of
$3,150. Les Andersen seconded.
Roll call vote: Murray,
Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes.
Motion carried 7-0.
PFEFFER, HANNIFORD & PALKA LETTER
A letter from the township to PHP is included in the packet, along with an
engagement letter from PHP to the township.
Paula Wyckoff motioned to approve the fee for last year’s audit in
the amount of $16,750. Jim
Murray seconded. Roll call
vote: Lowe, Wyckoff, Lloyd,
Murray, Andersen, Beal, Hanvey—all yes.
Motion carried 7-0.
TOWNSHIP INVESTMENT POLICY
Paula Wyckoff passed out Appendix A—Approved Banking Institutions, which
the auditor would like to include in the Investment Policy General
Ordinance. Tammy Beal motioned
to accept the document as presented.
Jim Murray seconded.
Motion carried.
CORRESPONDENCE/UPDATES A letter from Richard Newman regarding Francis Road
is included in the packet. A copy of a letter sent from the township attorney
to Thomas Larabel of Allen Edwin Homes is included in the packet.
Bob Hanvey will contact Mr. Larabel about the concrete that has
also been dumped on the township’s property.
A complaint was received at the township about dumping on
Coddington’s property, near the stub road to The Meadows.
Mr. Hanvey has talked with Greg Tatara from MHOG and it wasn’t
them. Tammy Beal said the MTA Conference in January will
be in Traverse City and if any board members wish to attend, they need to
let her know by Monday so she can reserve rooms at the Grand Traverse. CALL TO THE
PUBLIC
ADJOURNMENT
Les Andersen motioned to adjourn at 8:57 pm.
Tammy Beal seconded.
Motion carried.
|
|