SPECIAL MEETING

November 13, 2006

CALL TO ORDER:

APPROVAL OF AGENDA FOR:               November 13, 2006 Special Meeting

INTRODUCTION OF MEMBERS:

CALL TO THE PUBLIC:                         Agenda Items only – 3 minute limit

APPROVAL OF MINUTES FROM:           October 10, 2006 Special Meeting         

OLD BUSINESS:

1)     Planning Commission budget discussion

2)     Amendments to the Planning Commission Rules & Procedures

3)     6.20 A – New Private Roads Serving Single-Family, Multiple-Family and Commercial Developments

4)     6.19 B – Lots to Have Access

5)     Mobile Home Park Discussion

NEW BUSINESS:

1)     Proposed amendment to Section 3.02 Figure 3-2 delete Flat & Mansard roofs from diagram

2)     Proposed amendment to Section 4.03 E add final inspection to receive Certificate of Compliance

3)     Set Date for next Special Meeting (Workshop)

CALL TO THE PUBLIC:

ADJOURNMENT:

                                DRAFT MINUTES

MEMBERS PRESENT:     JOHN LOWE, CHAIRPERSON

                                    JEAN ROOT, SECRETARY

                                    JIM ANDERSON

                                    DEBRA WIEDMAN-CLAWSON  

MEMBERS ABSENT:      DAVE HAMANN, CO-CHAIRPERSON                                              

OTHERS PRESENT:       ANNETTE MCNAMARA, ZONING ADMINISTRATOR

                                   DAVID SCHROEDER, ORCHARD, HILTZ & MCCLIMENT

                                    JOHN ENOS, CARLISLE/WORTMAN

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CALL TO ORDER

John Lowe called the meeting to order at 7:33 p.m.

APPROVAL OF AGENDA

John Lowe asked to have Section 6.08 One Building to a Lot placed under New Business.  Debra Wiedman-Clawson motioned to approve the November 13, 2006 special meeting agenda as amended.  Jim Anderson seconded.  Motion carried 3-0. 

INTRODUCTION OF MEMBERS

The members of the Planning Commission introduced themselves.  Jean Root and Dave Hamann were absent.  Jean Root arrived at 7:50 p.m.

CALL TO THE PUBLIC

None heard.

APPROVAL OF MINUTES

Jim Anderson noted that page three of three had a different date in the footer and questioned if this page belonged in the minutes.  Annette McNamara said that it was the wrong page and asked if the minutes could be tabled until the next special meeting.  Debra Wiedman-Clawson motioned to table the October 10, 2006 special meeting minutes until the next special meeting.  Jim Anderson seconded.  Motion Carried 3-0.

OLD BUSINESS

Planning Commission Budget Discussion

Debra Wiedman-Clawson informed the members of a discussion at the October 26, 2006 Board of Trustees meeting.  At that meeting Mr. Hanvey clarified his intent was for the Planning Commission members to be aware of the cost for requesting input from the attorney and consultants.  He would like the Planning Commission members to be aware of the monies available for educational workshops.  He did not intend for the Planning Commission to detail all expenses.

Debra Wiedman-Clawson motioned to table this item to the next special meeting.  Jim Anderson seconded.  Motion Carried 3-0.

Planning Commission Rules and Procedures

Debra Wiedman-Clawson would like Jean Root to be present for this discussion.

Debra Wiedman-Clawson motioned to table this agenda item until the next special meeting.  Jim Anderson seconded.  Motion Carried 3-0.

Section 6.20 A New Private Roads Serving Single Family, Multiple-family and Commercial Developments

The Planning Commission members reviewed the proposed text and agreed to remove sub-section D Road Design Requirements from the text.  This sub-section mirrors the Marion Township Engineering Standards.  The Planning Commission members agreed it would be best to reference the Marion Township Engineering Standards in the text and not list the requirements.

The Planning Commission members reviewed Section 6.20 A and sub-section D Road Design Requirements and asked for the following changes.

1. Page 1 of 9 C 1 d.; Remove Section 6.20 (D), “Road Design Requirements.”
2. Page 2 of 9 C 1 h iii; Remove ‘in the amount of twenty-five (25) percent of total loss’
3. Page 6 of 9 G Application Procedure; Change eight (8) sets of plot plans to twelve (12)

These items to be changed in the Marion Township Engineering Standards

1. Page 3 of 9 D 1 d i & ii; Change twenty-five (25) to thirty (30)
2. Page 4 of 9 D 1 j i; Change eight (8) inches of MDOT 21 AA specification to Livingston County Road Commission specifications
3. Page 5 of 9 Note; Remove the last sentence
4. Page 5 of 9 D 1 k ii; Delete
5. Page 5 of 9 D 1 k v; Delete
6. Page 6 of 9 D 1 l i; First two bulleted items change two (2) inches to two (2) feet

Carlisle/Wortman Associates, Inc. and Orchard, Hiltz & McCliment, Inc. will work together and clean up the document, remove the design standards and cross check with one another to make sure nothing is necessary is omitted.

Dave Schroeder asked John Enos to send him via email the text he is removing from sub-section D Road Design Requirements to make sure nothing is omitted.  John Enos agreed.

Debra Wiedman-Clawson motioned to table Section 6.20 A New Private Roads Serving Single Family, Multiple-family and Commercial Developments to the December 19, 2006 Regular Meeting.  Jim Anderson seconded.  Motion Carried 4-0.

Jean Root arrived at 7:50 p.m. during the discussion.

Section 6.19 B – Lots to Have Access

Since extensive changes are being made to Section 6.20 A, the Planning Commission members asked John Enos to review the text and make any necessary changes. 

Debra Wiedman-Clawson motioned to table this agenda item to the December 19, 2006 Regular Meeting.  Jean Root seconded.  Motion Carried 4-0.

Mobile Home Park Discussion

John Enos summarized his conversations with Mike Kehoe regarding Mobile Home Park designation.  Mike Kehoe is not confident with coordinating with the City of Howell .  Another option would be to find a suitable site or lay out a strategy using the Mobile Home Parks in the surround area, showing the vacancy rates, a demonstrated need and the number of Mobile Home Parks in the surrounding area.

John Lowe would like John Enos to concentrate on scheduling a meeting with the City of Howell to see if this is a direction Marion Township should go in, if not then pursue other options.

John Enos suggested scheduling a meeting with the Marion Township committee members, Marion Township attorney, City of Howell attorney and planning consultants.  He will report back to the Planning Commission at the December 19, 2006 meeting.

Jean Root motioned to table Mobile Home Park Discussion until Marion Township and the City of Howell committees meet and have more information to bring forth in a Mobile Home Park designation within Marion Township .  Debra Wiedman-Clawson seconded.  Motion Carried 4-0.

NEW BUSINESS

Proposed amendment to Section 3.02 Figure 3-2 delete Flat & Mansard roofs from diagram & Figure 3-6 Show Utility Easement on diagram

The Planning Commission members approve of the proposed amendment.

Jean Root motioned to hold a public hearing for Section 3.02 Figure 3-2 and 3-6 on December 19, 2006 at 7:15 p.m.  Debra Wiedman-Clawson seconded.  Motion Carried 4-0.

Proposed amendment to Section 4.03 E add final inspection to receive Certificate of Compliance

The Planning Commission members approve of the proposed amendment.

Jean Root motioned to hold a public hearing for Section 4.03 E on December 19, 2006 at 7:15 p.m.  Jim Anderson seconded.  Motion Carried 4-0.

Proposed Amendment to Section 6.08 E One Building to a Lot

The Planning Commission members reviewed the text submitted by John Enos and Mike Kehoe.  There were two options and they chose the second.

Jean Root motioned to hold a public hearing for Section 6.08 One Building to a Lot on December 19, 2006 at 7:15 p.m.  Jim Anderson seconded.  Motion Carried 4-0.

Set a date for Special Meeting

Jean Root motioned to schedule a special meeting for January 9, 2007 @ 7:30 p.m.  Jim Anderson seconded.  Motion Carried 4-0.

CALL TO THE PUBLIC

Jean Root asked Annette McNamara to contact the owners of the property on the corner of Schroeder Park Drive and D-19 to ask them to remove the sign that reads “Marion Station Coming Soon.”  The owners have withdrawn the application for Marion Station.

John Enos gave the Planning Commission members an update on Premier Farms.

ADJOURNMENT

Jean Root motioned to adjourn the meeting at 9:05 p.m.  Debra Wiedman-Clawson seconded.  Motion carried 4-0.