AGENDA and DRAFT MINUTES

Thursday, October 8, 2009

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1. Approval of Agenda

2. Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.) Approval of September 24, 2009 Regular Meeting Minutes

b.) September 21, 2009 Special Meeting Minutes

c.) September 21, 2009 Heritage Days Meeting Report

d.) September 22, 2009 Planning Commission Report

e.) Assessing Report

f.) Complaint Report

g.) DPW Report

h.) Treasurers Report

i.) Zoning Report

3. Text Amendment #06-08 Section 6.07 Accessory Uses and Structures

4. Marion Retail Center

5. Marion Township Roads

6. Marion Township Park #2

7. Highland

8. Darakjian

9. Heritage Days Seed Money

10. Snow Plowing

Correspondence/ Updates

Audit

Norton Road Check Valves

Call to the Public

Adjournment

DRAFT MINUTES

MEMBERS PRESENT: Bob Hanvey , Paula Wyckoff , Scott Lloyd, Les Andersen , Travis Hodge, Tammy Beal , and Dan Lowe

MEMBERS ABSENT: None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m.

PLEDG E TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves.

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Tammy Beal motioned to approve the agenda as presented. Paula Wyckoff seconded. Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda. Tammy Beal seconded. Motion carried 7-0.

TEXT AMENDMENT #06-08: SECTION 6.07—ACCESSORY USES AND STRUCTURES

Dan Lowe said he would have liked to see a chart with this information. Bob Hanvey said there is an error in item #1. The box for lot size based on net lot area should read “All parcels that are greater than 1 acre.” Scott Lloyd said he feels item #5 should reflect one (1) acre of land rather than two (2). Tammy Beal motioned to approve text amendment #06-08 with changes. Les Andersen seconded. Motion carried 7-0.

Tammy Beal asked whether the Planning Commission should consider an ordinance for outside wood burners. Ms. Beal will request the Planning Commission to add this to a future agenda (AI #1.)

MARION RETAIL CENTER

Dan Lowe said the estimate from Advanced Underground to do the work on the Peavy Road wet well is about $3000, which he feels is too high. However, the work needs to be done. Dan Lowe will investigate and report to Bob Hanvey . The board members discussed the drainage issues. Barney Cole asked when this project was started; Mr. Hanvey said 2007.

TOWNSHIP ROADS

Dan Lowe and Bob Hanvey reported they both talked with Mike Craine. The two options are to obtain a permit and have Tom Rogers do the asphalt, or wait to do the whole road and put up “rough pavement” signs for the winter.

Tammy Beal motioned to approve $5000 for Tom Rogers to do the asphalt and obtain permit for County Farm Road . Dan Lowe seconded. Roll call vote: Lowe—yes; Lloyd—yes; Beal—yes; Hanvey—yes; Wyckoff —yes; Andersen—no; Hodge—yes. Motion carried 6-1. Bob Hanvey will contact the Road Commission for information for the insurance form (AI #2.)

TOWNSHIP PARK #2

The large rock has been moved to the park and the gazebo package has been delivered.

HIGHLAND

The opinion and judgment from the Michigan Tax Tribunal is included in the packet. Based on this information, Bob Hanvey motioned to not accept the offer from Highland . Travis Hodge seconded. Roll call vote: Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes. Motion carried 7-0.

DARAKJIAN

The board members discussed the options for this property. Bob Hanvey said they are $111,000 behind on the city taxes. Mr. Hanvey asked for suggestions from the board members for this property.

HERITAGE DAYS SEED MONEY

Tammy Beal said the committee needs $5000 start-up funds. A profit of $1000 was made on the last event. Next year, the money will be put in an escrow account. Paula Wyckoff motioned to provide $5000 in seed money for Heritage Days. Travis Hodge seconded. Roll call vote: Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd—all yes. Motion carried 7-0.

SNOW PLOWING

Dan Lowe said he would like the specs to say 3” in the cemeteries rather than 2”. Tammy Beal said the ad will be published the next two Fridays, October 16 and 23.

CORRESPONDENCE/UPDATES

Audit: Bob Hanvey updated the board members on the audit. The auditor should be making a presentation to the board in the next month or so.

Norton Road Check Valves: Dan Lowe said this item is complete. Bob Hanvey said air gap values weren’t installed and need to be.

Bob Hanvey said he attended the Parker Marketing Committee meeting today. New information is that no more than 10% of the facility can be used for non-educational purposes because bonds were sold.

CALL TO THE PUBLIC

Charlie Musson asked about the REUs from the Darakjian property.

Barney Cole said he was surprised to read in recent minutes that Francis Road is one of the better roads. Les Andersen said that’s based on the opinion of the Livingston County Road Commission. Tim Johnson told Mr. Andersen that if there are any deep washouts, they will be filled with concrete.