BOARD OF
TRUSTEES
AGENDA and DRAFT MINUTES
Thursday, March 26, 2009
Call to Order
Pledge of
Allegiance
Members Present/
Members Absent
Call to the Public
1.
Approval of Agenda
2.
Consent Agenda
All
items listed are considered to be routine by the Board and will be enacted
by one motion. There will be no separate discussion of these items unless a
Board member or Citizen so requests, in which event the item will be removed
from the Consent Agenda and considered in its normal sequence on the agenda.
a.)
Approval of March 12, 2009 Regular Meeting Minutes
b.)
March 16, 2009 Heritage Days Report
3.
HAPRA 2009-2010 Proposed Budget
4.
Award Lawn Mowing and Spring/Fall Clean Ups
5.
HAFA Budget
6.
Marion Retail Center
7.
Pump Stations
8.
Herren Zoning Violation
9.
Budget
10.
2010 Census
11.
Tornado Sirens
12.
Township Committees (bring back handout)
13.
Buck Pole
14.
Marion Township Park II Property
15.
Flexible Savings Accounts-May 1, 2009
Correspondence/
Updates
Water Quality Requirements
Putnam Township Master Plan
Call to the Public
Adjournment
DRAFT MINUTES
MEMBERS PRESENT:
Bob Hanvey,
Paula Wyckoff
,
Tammy Beal
,
Les Andersen
, Travis Hodge,
Scott Lloyd, and Dan Lowe
MEMBERS
ABSENT:
None
OTHERS
PRESENT:
Phil Westmoreland
, OHM
Annette McNamara
, Zoning Administrator
Vickie Moellmann
, Assessor
*******************************************************************************************************************************
CALL TO ORDER
Bob
Hanvey called the meeting to order at
7:00 p.m.
PLEDGE TO
FLAG
BOARD
MEMBERS PRESENT
The board
members introduced themselves.
None.
APPROVAL OF AGENDA
HAPRA
2009-2010 PROPOSED BUDGET
Debbie
Mikula was present, on behalf of the
Howell
Area
Parks
and Recreation Authority, to ask for the board’s approval of HAPRA
2009-2010 budget. Dan Lowe asked
about the increase for
Marion
and
Genoa
Townships
. Ms. Mikula said the increase
is the 4.4%
CPI
.
Paula Wyckoff
motioned to adopt a
resolution to approve the 2009-2010 HAPRA budget as presented.
Travis Hodge seconded. Roll
call vote: Lowe, Lloyd, Beal,
Hanvey,
Wyckoff
, Andersen, Hodge—all yes. Resolution
passed 7-0.
LAWN
MOWING
AND
SPRING/FALL CLEAN
UPS
Five
bids were received and are included in the packets.
The board discussed spring and fall clean ups and the importance of
having them done. Travis Hodge
said he would like to award the job to a township resident if possible.
After discussing the bids, Travis Hodge motioned to select the bid
from PE’s Lawn Care.
Les Andersen
seconded. Roll call vote:
Wyckoff
—no; Hodge—yes; Hanvey—yes; Lloyd—no; Beal—yes; Andersen—yes;
Lowe—no. Motion
passed 4-3.
HAFA
BUDGET
Travis
Hodge motioned to approve the 2009-2010 Howell Area Fire Authority proposed
budget as presented.
Les Andersen
seconded. Roll call vote:
Beal, Andersen, Hodge,
Wyckoff
, Lowe, Hanvey, Lloyd—all yes. Motion
carried 7-0.
MARION
RETAIL
CENTER
Bob
Hanvey and
Phil Westmoreland
updated the board members on this project.
Dan Lowe said he wants the manhole covers to come up and the section
should be videotaped.
PUMP
STATIONS
Bob
Hanvey said the City of
Howell
is proceeding with having the monitor installed by Crampton on the
Peavy Road
station. He also reported that
all of the stations have three-phase except for Neubacher.
HERREN
ZONING VIOLATION
Annette McNamara
was present to ask for the
board’s direction on proceeding with this item.
Tammy Beal
motioned to instruct the attorney to get a court order to enforce the Zoning
Board of Appeals decision.
Les Andersen
seconded. Motion carried 7-0.
BUDGET
A memo
from Bob Hanvey is included in the packet that discusses minor adjustments
to the proposed budget presented last month.
He also provided a copy of a statute that says the salary of an
elected official cannot be reduced.
Tammy Beal
provided the board members with information on changes to the health
insurance plan that would save the township money.
Ms. Beal will schedule a meeting prior to the next board meeting with
the representative from Burnham & Flower to discuss the benefits package
(AI #1.) Mr. Hanvey said
he would like the budget hearing to be scheduled for the first board meeting
in June rather than the second.
FLEXIBLE
SAVINGS ACCOUNTS
Tammy Beal
said this option will be available in May.
An account can be set up for reimbursement of medical expenses and
child care. The Burnham &
Flower representative will also be able to answer questions regarding the
FSA.
2010
CENSUS
Tammy Beal
reported that census workers will begin recording
addresses in the area starting April 1.
This information is important for the upcoming census enumerators.
All census workers will have identification.
TORNADO
SIRENS
Travis
Hodge said he would like to see an additional siren added if the budget
allows. Possible location will
be discussed at a later date.
TOWNSHIP
COMMITTEES
Les Andersen
motioned to accept the advisory committee rules as
presented and the committees will pick members for approval by the Board,
and advisory committees will follow OMA guidelines.
Tammy Beal
seconded. Discussion:
Paula Wyckoff
suggested the word “shall” be changed to “may” in the section
related to start-up money for Heritage Days.
Motion carried 7-0.
BUCK
POLE
This
item was postponed until all information is available.
MARION
TOWNSHP PARK #2 PROPERTY
Bob
Hanvey updated the board members on the progress of this item.
The township is attempting to acquire ten acres adjacent to the
township hall property by swapping some land.
Mr. Hanvey is still working with the Health Department on related
issues.
ASSESSING
Dan
Lowe said he wanted to go through the responses that Bob Hanvey provided to
his questions regarding the assessing department.
Question 1 regarding the contract was answered.
Question 2 regarding the church property, he questioned why this
wouldn’t be addressed until 2010. Mr.
Hanvey said the change would be made in 2009 for the 2010 tax year, and if
the property owner appeals the change, the case wouldn’t be heard until
2010. Mr. Lowe asked if the
township could back-date the change. Mr.
Hanvey said no. Question 3
regarding how lots are picked—Mr. Lowe said he wants a list.
Vickie Moellmann
said there is a large map on the wall depicting the lots, but she can
provide a list as well. Question
#4 regarding number of buildings—Mr. Lowe said he did mean the size of the
buildings on a lot, not just the number of buildings.
He said it’s his understanding that all parcels must be inspected
every year. Mr. Hanvey said no,
that would be impossible. The
requirement is to re-evaluate every parcel each year.
Tammy Beal
said the assessor asked the board for approval to hire someone to do the
field work, and the board voted no. Travis
Hodge said the assessing staff is doing what they were instructed to do.
Scott Lloyd said he agrees with Dan Lowe.
CORRESPONDENCE/UPDATES
A
public notice was received from SEMCOG regarding the stimulus package.
Putnam
Township
sent a copy of the 2009
Master Plan update for review.
Les Andersen
reminded the board members to submit comments
regarding advisory committees.
CALL TO THE PUBLIC
Barney
Cole,
918 Francis Road
, asked for clarification on the statute regarding elected officials’
salaries. Bob Hanvey provided
him with a copy. Mr. Cole also
said if the township is going to favor township residents who bid on lawn
mowing, bidders should be told.
Charles
Musson,
333 Triangle Lake Road
, said he appreciates the work done by the board on creation of advisory
committees.
ADJOURNMENT
Les Andersen
motioned to adjourn at
9:05 p.m.
Tammy Beal
seconded. Motion
carried 7-0.
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