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BOARD OF TRUSTEES
AGENDA
and DRAFT MINUTES
Thursday, June 25, 2009
Call to Order
Pledge of Allegiance
Members Present/ Members Absent
Call to the Public
1.
Approval of Agenda
2.
Consent Agenda
All items listed are
considered to be routine by the Board and will be enacted by one motion.
There will be no separate discussion of these items unless a Board member or
Citizen so requests, in which event the item will be removed from the
Consent Agenda and considered in its normal sequence on the agenda.
a.)
Approval of June 11, 2009 Regular Meeting Minutes
b.)
Planning Commission Report for May 26, 2009
c.)
Highland MTT Invoices
3.
Adopt/ Amend 2008-2009 Budget
4.
Adopt 2009-2010 General Fund Budget
5.
Adopt 2009-2010 Misc.
6.
Township Salaries
7.
Reimbursement for Employees that do not take Insurance
8.
Preliminary Review of TXT # 06-08 Section 6.07 Accessory Uses
and Structures
9.
Cell Tower Trees
10.
Marion Retail Center
11.
Hometown Village
12.
Marion Oaks
13.
Marion Township Roads
14.
Private Road SAD interest rates
15.
Parking Lot Resealing
16.
Marion Township Park II Property
17.
Heritage Days
18.
Fire Budget
19.
Fire Hall Lease
20.
Copperfield Unit
***Planning
Commission Approvals
Correspondence/
Updates
Chestnut
Pump Stations ($475.00
each)
****NOTICE***
·
The next Board meeting packet will be ready for pick up
July 6, 2009 at 3:00 pm.
·
The joint meeting between the Board of Trustees and the
Planning Commission concerning Marion Township Parks and Howell Area Parks
& Recreation will be July 8, 2009 at 7:00 pm.
Call to the Public
Adjournment
DRAFT MINUTES
MEMBERS PRESENT:
Bob Hanvey,
Paula Wyckoff
, Dan Lowe, Scott Lloyd,
Les Andersen
, and Travis Hodge
MEMBERS
ABSENT:
Tammy Beal
OTHERS
PRESENT:
Phil Westmoreland
, OHM
Chris Arsenault, Pfeffer, Hanniford & Palka
Annette McNamara
, Zoning Administrator
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CALL TO ORDER
Bob Hanvey called the meeting to order at
7:02 p.m.
PLEDGE TO
FLAG
BOARD MEMBERS PRESENT
The board members introduced themselves.
Kristina Lovrenich, 596 Hewitt, was
present to request that the board enforce the bylaws for Sunridge with
regard to sidewalks and trees. She
said the developer (Mitch Harris) refuses to comply.
She has contacted the Michigan Attorney General, whose office said
the township should enforce the restrictions for the common areas.
Andrew Lovrenich, 596 Hewitt, said
Mitch Harris won’t turn the association over to the homeowners, and he’s
collecting association dues of approximately $22,000.
The dues money should be used for the development; however, services
have decreased.
Dan Lowe suggested the homeowners
set up an escrow account for association dues rather than send it to Mitch
Harris. Mr. Lovrenich said
they’ve only just received a copy of the 2008 budget; dues are paid yearly
in January. Mrs. Lovrenich said
the entranceway isn’t mowed and the grass is very tall.
Les
Andersen
related a similar incident
in
Oceola
Township
and said the advice the residents were given there was to hire an attorney.
Bob Hanvey said the township could have influence on trees in the
common area, but not the individual parcels.
Dan Lowe motioned to withhold
future land use permits for Sunridge until the sidewalks in the open space
that are required according to the PUD agreement are in place, and the trees
in the common areas are planted.
Les Andersen
seconded. Motion carried 6-0.
APPROVAL OF AGENDA
Scott Lloyd motioned to adopt a resolution to
approve the General Fund proposed budget for fiscal year 2009-2010 by
activity.
Les Andersen
seconded. Roll call vote:
Andersen, Hodge,
Wyckoff
, Lowe, Hanvey, Lloyd—all yes. Resolution
passed 6-0.
Water
Special Revenue Fund:
Travis Hodge motioned to adopt a resolution to approve the Water
Special Revenue Fund proposed budget for fiscal year 2009-2010 by activity.
Les Andersen
seconded. Roll call vote:
Hanvey, Lowe,
Wyckoff
, Lloyd, Hodge, Andersen—all yes. Resolution
passed 6-0.
Water New User:
Scott Lloyd motioned to adopt a resolution to approve the Water New
User proposed budget for fiscal year 2009-2010 by activity.
Paula Wyckoff
seconded. Roll call vote:
Hodge, Andersen, Lowe, Hanvey, Lloyd,
Wyckoff
—all yes. Resolution
passed 6-0.
Sewer
Fund:
Scott Lloyd motioned to adopt a resolution to approve the Sewer Fund
proposed budget for fiscal year 2009-2010 by activity.
Travis Hodge seconded. Roll
call vote: Lowe,
Wyckoff
, Lloyd, Hodge, Andersen, Hanvey—all yes.
Resolution passed 6-0.
MARION
RETAIL
CENTER
Phil
Westmoreland
said the township needs to
verify that the manhole that was leaking has been fixed—he will have it
checked next week. The other
three items that are required are bolt down the covers, TV the line, and get
a maintenance/guarantee bond. Mr.
Westmoreland said it should probably be cleaned from the drain to
Francis Road
. Bob Hanvey said the usage is
still 20% higher than it should be. Northline
felt they might have a problem getting a bond; John Lowe said that Mr.
Jappaya can get the bond. Mr.
Hanvey also said a paving project contractor came to the office to discuss a
change in the site plan. The
Livingston County Road Commission is not happy with the runoff.
Mr. Hanvey will also talk with Pat Gibbons regarding the seal at the
Peavy pump station (AI #1).
TOWNSHIP ROADS
Les
Andersen
motioned to authorize
Phil Westmoreland
to talk with the Livingston County Road Commission about the
County Farm Road
project. Travis Hodge seconded.
Motion carried 6-0.
TOWNSHIP SALARIES
REIMBURSEMENT FOR EMPLOYEES NOT TAKING INSURANCE
Les
Andersen
motioned to adopt a
resolution to keep the opt-out reimbursement at the same amount and to amend
the handbook verbiage and review annually.
Paula Wyckoff
seconded. Roll call vote:
Hanvey—yes; Lowe—yes;
Wyckoff
—yes; Lloyd—no; Hodge—no; Andersen—yes.
Resolution passed 4-2.
PRELIMINARY REVIEW OF
TXT
#06-08—SECTION 6.07: ACCESSORY
USES
AND
STRUCTURES
Annette
McNamara
said if preliminary
approval is granted, the language will be sent to the county for review and
comment. It will come back to
the township board for final approval.
Paula
Wyckoff
motioned to send
TXT
#06-08 to the Livingston County Planning Department for review and comment.
Les Andersen
seconded. Motion carried 6-0.
CELL
TOWER TREES
Bob Hanvey and Dan Lowe met with an
attorney representing AT&T and the trees have been replaced.
Bob Hanvey took pictures of some of the trees that aren’t tall
enough and are not planted properly. Dan
Lowe said he spoke with the attorney and discussed $350 per tree.
HOMETOWN
VILLAGE
The concrete has been removed.
Dan Lowe attended a portion of the HVM homeowner’s meeting this
week. Bob Hanvey met with the
representative who said they would withdraw the MTT case—nothing’s been
heard from the tribunal. Mr.
Hanvey said Phase 3 is up for right of refusal purchase for the township in
July, and the public auction is July 22.
The minimum bid at public auction is $370,000; almost all of it is
interest and principal on sewer and water special assessments.
He feels the township should bid the minimum amount.
Mr. Lowe asked if there would be association dues on the 95 lots.
Mr. Hanvey said he’s not sure.
MARION
OAKS
Bob Hanvey reported that
nothing’s been heard from the attorney.
The
Wilsons
are cutting the hay.
PRIVATE
ROAD
SAD INTEREST RATES
Travis Hodge motioned to reduce the
Love’s Creek SAD interest rate from 8% to 5%.
Paula Wyckoff
seconded. Roll call vote:
Hodge—yes; Lloyd—abstained (owns two lots); Lowe—yes;
Wyckoff
—yes; Hanvey—yes; Andersen—yes. Motion
carried 5-0 (1 abstention.)
Les
Andersen
motioned to reduce Brent
Drive SAD interest rate from 8% to 5%. Dan
Lowe seconded. Roll call vote:
Lloyd, Lowe,
Wyckoff
, Hanvey, Andersen, Hodge—all yes. Motion
carried 6-0.
PARKING LOT RESEALING
The work was scheduled for Friday,
June 19 but wasn’t done. The
township will pay for the overbanding, not the striping or sealing.
TOWNSHIP
PARK
#2 PROPERTY
Bob Hanvey said Mr. Mitroka was
supposed to visit during Heritage Days, but he hasn’t talked with him.
John Lowe presented information on a gazebo, conventional
construction vs. pre-engineered. The
price range is $15,000-$17,000 for a 20-25’ structure.
Scott Lloyd said they would like to do something before fall.
Mr. Lowe will get estimates on two sizes.
HERITAGE DAYS
The meeting has been scheduled in
July to discuss next year’s event. Mr.
Hanvey said there were approximately 450 car loads each day.
FIRE
BUDGET
Travis Hodge motioned to adopt a
resolution approving the Howell Area Fire Authority 2008-09 budget
amendments
as presented in Resolution #02-09, approved by the Fire Authority Board at
its
June 17, 2009
meeting.
Les Andersen
seconded. Roll call vote:
Lowe, Andersen, Lloyd, Hanvey, Hodge,
Wyckoff
—all yes. Resolution passed
6-0.
FIRE
HALL
LEASE
Travis Hodge motioned to adopt
a resolution to approve the HAFA fire station lease for fiscal year
2009-2010.
Paula Wyckoff
seconded. Roll call vote:
Andersen, Hanvey, Lloyd, Hodge,
Wyckoff
, Lowe—all yes. Resolution passed 6-0.
COPPERFIELD
UNIT
A handout is in the packet
regarding property acquisition costs. Bob
Hanvey motioned to adopt a resolution to purchase Lots 26 through 30 for the
minimum bid price at the right of refusal sale.
Paula Wyckoff
seconded. Roll call vote:
Wyckoff
—yes; Lloyd—yes; Hodge—no; Lowe—yes; Andersen—no; Hanvey—yes.
Resolution passed 4-2.
PARKS APPROVALS
Paula
Wyckoff
said the Parks Advisory
Committee met this week and would like to purchase field marking machine and
paint at a cost of $168.46.
Les Andersen
motioned to approve $168.46 for a field marking machine and paint for the
township park. Scott Lloyd
seconded. Roll call vote:
Lowe, Hanvey, Andersen, Hodge, Lloyd,
Wyckoff
—all yes. Motion carried
6-0.
Les
Andersen
motioned to appoint the
Communication Committee to take responsibility for the horseshoe pits.
Scott Lloyd seconded. Motion
carried 6-0.
MDA
FUNDRAISER
Travis Hodge said the Fire
Department has requested support from the township board for a boot drive
for
MDA
.
Les Andersen
motioned to support the effort of the Fire Department for a charity boot
drive.
Paula Wyckoff
seconded. Motion carried 6-0.
CORRESPONDENCE/UPDATES
A
letter from
Jean Root
, Planning Commissioner, is included in the packet.
Bob Hanvey said he would like to postpone action on the Planning
Commission budget until he can provide a copy of PA 33 of 2008 for the next
meeting. The board discussed
costs of a master plan update, and
Annette McNamara
said that Kathleen Kline-Hudson from Livingston County Planning said they
would help with the maps.
Bob
Hanvey updated the board members on the Chestnut case.
The
pumps for the pump stations will be ordered as soon as possible.
CALL TO THE
PUBLIC
None.
ADJOURNMENT
Travis Hodge motioned to adjourn at
10:05 p.m.
Paula Wyckoff
seconded. Motion
carried 6-0.
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