BOARD OF TRUSTEES

 AGENDA and DRAFT MINUTES

                               Thursday, August 13, 2009

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

All items listed are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or Citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.

a.)    Approval of July 23, 2009 Regular Meeting Minutes

b.)    Heritage Days Minutes from July 13, 2009

c.)    Park Advisory Meeting Minutes from July 28, 2009

d.)    Planning Commission Report from July 28, 2009

e.)    Assessing Report

f.)     Complaint Report

g.)    Treasurers Report

h.)    Zoning Report

i.)      Goodman Law Group Invoice ($7,997.50)

3.      HAPRA Master Plan

4.      Loves Creek/Sesame Drive

5.      Cell Tower Tree Settlement

6.      Marion Retail Center

7.      Hometown Village

8.      Darakjian

9.      Jonna’s Market

10.  Marion Township Roads

11.  Copperfield Unit

12.  Chestnut

13.  Tornado Siren

14.  General Ground Maintenance

15.  Park #2

Correspondence/ Updates

Call to the Public

Adjournment

                                                      DRAFT MINUTES

MEMBERS PRESENT:               Bob Hanvey, Paula Wyckoff , Dan Lowe, Scott Lloyd, Les Andersen , Travis Hodge, and Tammy Beal

MEMBERS ABSENT:                 None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m. 

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Tammy Beal asked to have Cemetery Fence added as item #16.  Travis Hodge motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Les Andersen motioned to approve the consent agenda.  Paula Wyckoff seconded.  Roll call vote:  Hanvey, Lowe, Wyckoff , Beal, Lloyd, Hodge, Andersen—all yes.  Motion carried 7-0.

HAPRA MASTER PLAN

Travis Hodge motioned to adopt a resolution approving the HAPRA master plan as the township’s master plan.  Paula Wyckoff seconded.  Roll call vote:  Hodge—yes; Beal—yes; Andersen—yes; Lowe—no; Hanvey—yes; Lloyd—yes; Wyckoff —yes.  Resolution passed 6-1.

LOVE’S CREEK/SESAME DRIVE

Scott Lloyd said as a property owner on Love’s Creek, he would abstain from voting and sit in the audience as part of the public forum.  Larry Grunn, 3969 Love’s Creek, said he would like his private road to have repairs done as maintenance, similar to Rurik.  He would like a special assessment district created to fund the project.  Scott Lloyd asked how many property owners there are. Bob Hanvey said 49 or 50, and Paula Wyckoff said 48 individuals are billed for snow plowing.  The board discussed the options.  The board can vote to start an SAD without a petition, and those who oppose can start a petition.  If 20% of the owners oppose the SAD, then the township would have to go through the petition process. Mr. Lloyd said he would like a petition done.  Two public hearings need to be held, and Mr. Hanvey will check to see if the hearings can be held consecutively (AI #1.)  Mr. Grunn said the costs for OHM are high.  Travis Hodge asked if OHM was used for Rurik; Mr. Hanvey said yes.

Bob Hanvey motioned to schedule a public hearing without a new petition for Love’s Creek/Sesame Drive for the first board meeting in September, get notices out as soon as possible, and determine the role of the engineer.  Tammy Beal seconded.  Roll call vote:  Lowe—yes; Wyckoff —yes; Lloyd—abstain; Hodge—yes; Andersen—yes; Beal—yes; Hanvey—yes.  Motion carried 6-0 (1 abstention).

DARAKJIAN

Ian Schonsheck, 51331 Pontiac Trail, Wixom, was present on behalf of this project.  Marion Meadows LLC owns 60 acres north of the railroad tracks, and Howell Industrial Center LLC owns 30 acres south of the tracks.  He discussed with the board a purchase agreement with Regal Recycling to purchase 12 acres.  He has applied for a land division with the City of Howell .  They are suggesting transferring the mortgage to a two-acre parcel with a house.  Mr. Brockway from Regal Recycling said he needs parking area for this employees and the 12 acre parcel would be suitable.  Dan Lowe said he would prefer a lease agreement. 

Bob Hanvey motioned to discuss with attorneys the viability of moving the mortgage from the 12 acres without a residence and replacing $200,000 as junior mortgage on the former Miechiels’ property.  All liens would be removed from 12 acres, and put the mortgage on the Miechiels’ property with no REUs .  Paula Wyckoff seconded.  Roll call vote:  Beal—no; Lowe—yes; Lloyd—yes; Hanvey—yes; Wyckoff —yes; Andersen—yes; Hodge—yes.  Motion carried 6-1.  

CELL TOWER TREE SETTLEMENT

Bob Hanvey said he had concerns about the settlement & release from AT&T, and has forwarded it to the township’s attorney.

MARION RETAIL CENTER

Bob Hanvey updated the board members on this project.  The leak is fixed, and the sewer from Francis Road to the pump station has been cleaned.  There was grease only to just north of the Best Western.  Dan Lowe will contact Advanced Underground to confirm what work was done (AI #2.) 

HOMETOWN VILLAGE

Bob Hanvey updated the board members on the purchase of this parcel.  Dan Lowe asked when the land would be put up for sale.  Bob Hanvey said there are some items to consider prior to listing the property.  Dan Lowe asked about access to Peavy Road .  Bob Hanvey said the road commission needs to be consulted, and will check on access through the Meadows (AI #3.)  Bob Hanvey, Les Andersen and Dan Lowe will form the committee to work on this project.

JONNA’S MARKET

Bob Hanvey reported that Jonna’s Market (formerly Howell Party Store) has been moved to the City of Howell through a 425 agreement.

ROADS

Bob Hanvey said he told Mike Craine from the road commission to proceed with the County Farm Road project.

COPPERFIELD UNIT

Bob Hanvey reported that the money for purchase of this property has been returned because the procedures for auction weren’t done correctly.  It won’t be available to the township for another year.

CHESTNUT

Mr. Gronow has filed an appeal and the Court of Appeals has consolidated it with the rezoning.

TORNADO SIREN

Tammy Beal motioned to authorize placement of a tornado siren in the area of Schafer Road and Pinckney Road (marked with 615 on map.)  Paula Wyckoff seconded.  Roll call vote:  Wyckoff —yes; Hanvey—yes; Beal—yes; Lloyd—yes; Hodge—yes; Lloyd—yes; Andersen—no.  Motion carried 6-1.

GENERAL GROUNDS MAINTENANCE

John Lowe updated the board members on various projects that should be done, such as repairing the culvert tube, lower level parking area, areas with poison ivy and poison oak, etc.  Mr. Lowe will determine a dollar amount and report at the next meeting.  Tammy Beal will check with other townships on how these types of projects are managed (AI #4.)

Tammy Beal motioned to approve payment of $390 invoice from John Lowe.  Paula Wyckoff seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd—all yes.  Motion carried 7-0.

PARK #2

John Lowe presented the board members with photos of various gazebos.  The board members discussed the options. Tammy Beal motioned to select the gazebo from Amish Country Gazebos. Motion failed—no second. 

Les Andersen motioned to authorize John Lowe to proceed with purchasing the gazebo from Miracle of Michigan for $16,780, if the timeline to build this season can be met, and to include second phase of the road.  John Lowe will check with the company on whether the posts are powder coated.  Paula Wyckoff seconded.  Discussion:  Scott Lloyd asked whether the roof would have shingles; Mr. Lowe said it’s metal.  Roll call vote:  Hanvey—yes; Lowe—yes; Wyckoff —yes; Beal—no; Lloyd—yes; Hodge—yes; Andersen—yes.  Motion carried 6-1.

CEMETERY FENCE

Tammy Beal said that Charlie Musson and Bob Brown helped erect a sign at Lakeside . She would like the board to approve $250 to replace the fence at Harger.

Tammy Beal motioned to authorize $250 to replace the fence at Harger Cemetery . Les Andersen seconded. Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff —all yes.  Motion carried 7-0.

CORRESPONDENCE/UPDATES

Paula Wyckoff said she received an email regarding vandalism at Township Park #1.

An article by Dan Meisler in the Ann Arbor Business Review is included in the packet.

A handout from Standard & Poor’s is included in the packet, and the township’s rating has increased.

CALL TO THE PUBLIC

None.

ADJOURNMENT

Travis Hodge motioned to adjourn at 9:48 p.m.  Scott Lloyd seconded.  Motion carried 7-0.