BOARD OF TRUSTEES

AGENDA and DRAFT MINUTES

     August 26, 2010 

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of August 12, 2010 Regular Meeting Minutes

b.)    Approval of August 19, 2010 Special Meeting Minutes

c.)    OHM Invoice for Marion Retail Center ($797.50)

3.      Burnham & Flower Insurance Presentation (bring back)

4.      Special Assessment Review

5.      Loves Creek/ Sesame Drive Final Invoice ($534.00)

6.       Marion Township Roads/Brine Treatment

7.      Audit

8.      Hall Use policy/Employee Handbook

   Correspondence/ Updates:

      Pending Litigation

      a.) Water Tower      

    Call to the Public

    Adjournment

DRAFT MINUTES

MEMBERS PRESENT:   Bob Hanvey , Paula Wyckoff , Travis Hodge, Scott Lloyd, Les Andersen , 

                                    Dan Lowe and Tammy Beal

MEMBERS ABSENT:     None

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CALL TO ORDER

Bob Hanvey called the meeting to order at 7:30 p.m.  

PLEDGE TO FLAG

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None. 

APPROVAL OF AGENDA

Les Andersen motioned to approve the agenda as amended.   Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Dan Lowe asked to move the OHM invoice from the consent agenda to the regular agenda.  Paula Wyckoff motioned to approve the consent agenda as amended.  Les Andersen seconded.  Motion carried 7-0.

BURNHAM & FLOWER INSURANCE PRESENTATION

Scott Lloyd motioned to accept alternative plan #2, Community Blue PPO #15/0% Blue Cross/Blue Shield; township will reimburse back to $20 office visit co-pay, 1 emergency room visit per family at $50, $40 urgent care co-pay, $10/$25 prescription co-pay, and $250/$500 deductible per year, effective 10/15/10.  Tammy Beal seconded.  Roll call vote:  Lowe—no; Lloyd—yes; Beal—yes; Hanvey—yes; Wyckoff —yes; Hodge—no; Andersen—no.  Motion carried 4-3.

OHM INVOICE

Tammy Beal motioned to approve the OHM invoice from Marion Retail Center for $797.50.  Paula Wyckoff seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

LOVE’S CREEK/SESAME DRIVE

Les Andersen motioned to approve the final invoice from OHM for Love’s Creek/Sesame Drive for $534.  Paula Wyckoff seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd—all yes.  Motion carried 7-0.

SPECIAL ASSESSMENT REVIEW

Bob Hanvey provided a handout and updated the board members on this item.

TOWNSHIP ROADS/BRINE TREATMENT

Tammy Beal motioned to approve one more application of brine at 4,000 gallons per mile.  Les Andersen seconded.  Roll call vote:  Hanvey—yes; Lowe—no; Wyckoff —yes; Beal—yes; Lloyd—yes; Hodge—yes; Andersen—yes.  Motion carried 6-1.

AUDIT

Paula Wyckoff motioned to approve the engagement letter from Pfeffer, Hanniford & Palka for the 2009-2010 fiscal year audit.  Travis Hodge seconded.  Roll call vote:  Hodge, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff —all yes.  Motion carried 7-0.

A copy of the letter signed by the supervisor, clerk and treasurer that is sent to the state is included for the board members’ information.

HALL USE POLICY/EMPLOYEE HANDBOOK

Tammy Beal motioned to approve the amended fees for hall rental.  Paula Wyckoff seconded.  Motion carried 7-0.

Tammy Beal motioned to accept the policy change in the employee handbook for use by staff.  Paula Wyckoff seconded.  Roll call vote:  Lowe—no; Wyckoff —yes; Lloyd—no; Hodge—yes; Andersen—yes; Beal—yes; Hanvey—yes.  Motion carried 5-2.

CORRESPONDENCE/UPDATES

Bob Hanvey said that MHOG will submit a proposal to the township by the next meeting.

Bob Hanvey said the work at Maple Farms and the Norton Road manhole has been done, and the sewer pipe hasn’t been started yet.  When the bills are received, they will be included in the board packets for approval.

The township is planning a community garage sale on September 25.

The Howell Carnegie Library will be closed next week; the township has two computers with internet access available for public use.

CALL TO THE PUBLIC

Rainer Egelhof, 1320 N. Alstott Dr. , asked if the board would be placing a road millage on the November ballot, and for how much.  Bob Hanvey said yes, 1 mill.

Barney Cole, 918 Francis Rd. , asked if the road commission would be doing a traffic count.  Bob Hanvey said they just completed one, and didn’t know if the results have been posted yet. 

ADJOURNMENT

Les Andersen motioned to adjourn at 8:47 p.m.   Tammy Beal seconded.  Motion carried 7-0.