BOARD OF TRUSTEES

AGENDA and MINUTES

Thursday, Sept. 22, 2011 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of Sept. 8, 2011 Regular Meeting Minutes

b.)    Goodman Law Group Invoice

c.)    Peavy Road Flow Meter Chart

d.)    HVFAC Agenda/Minutes

        3.  Cell Tower

4.      Township Road Update

5.      Charter Township Resolution

6.      Landscaping Bid Specs.

7.      ITC Donation

8.      Crystalwood/Foxfire Connection

9.      Cemetery Property Donation

10.  Highland

Correspondence/ Updates:

·        Pending Litigation 

·        Prusak Case

Call to the Public

 Adjournment

 MINUTES

MEMBERS PRESENT:   Bob Hanvey, Scott Lloyd, Les Andersen, Dan Lowe, Tammy Beal, 
                                    Paula Wyckoff, and Travis Hodge

MEMBERS ABSENT:                 None

*******************************************************************************************************************************

CALL TO ORDER

Bob Hanvey called the meeting to order at 7:31 p.m. 

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Tammy Beal added item #11—Building Maintenance to the agenda.  Les Andersen motioned to approve the agenda as amended.  Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Paula Wyckoff motioned to approve the consent agenda.  Tammy Beal seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Hodge—all yes.  Motion carried 7-0.

CELL TOWER

An offer to lease the cell tower property from Landmark Dividend is included in the packet.  Les Andersen motioned that the township not accept the offer from Landmark Dividend.  Travis Hodge seconded.  Motion carried 7-0.

TOWNSHIP ROAD UPDATE

Bob Hanvey updated the board members on the recent Huron Valley Federal Aid committee meeting.  Improvements will be made on D-19 from Coon Lake Road to Wright Road next summer, funded almost entirely with federal funds.  The remainder will be funded by the Livingston County Road Commission.

Scott Lloyd said the second coat of asphalt on County Farm Road looks good.

Tammy Beal presented the board with an invoice from Advanced Dust Control.  Dave Barr from Advanced has expressed that he’s unhappy with the current procedure for dust control; he feels it’s not efficient or effective to do the roads piecemeal. He also said that another application should be done before winter.  Dan Lowe said they do a minimum of four miles at a time.  Les Andersen motioned to approve payment of the Advanced Dust Control invoice in the amount of $6,977.60.  Scott Lloyd seconded.  Roll call vote:  Wyckoff, Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

Bob Hanvey asked if there will be another application.  Dan Lowe said Tim Johnson from the LCRC will contact him when they should be done.

CHARTER TOWNSHIP RESOLUTION

Les Andersen motioned to adopt the resolution to oppose incorporation as a charter township as presented.  Travis Hodge seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff, Lowe, Hanvey, Lloyd—all yes.  Resolution passed 7-0.

LANDSCAPING BID SPECS

Paula Wyckoff updated the board on this item.  Jack Lowe suggested stamped concrete instead of pavers.  He is concerned about the drainage with the new gutters.  Scott Lloyd said stamped concrete requires maintenance, is slippery, and there is a drainage concern.  Scott Lloyd will talk with Jack Lowe (AI #1.)  No action required at this time.

ITC DONATION

Tammy Beal motioned to accept the $500 donation from ITC for the landscaping project at the hall.  Les Andersen seconded.  Motion carried 7-0.

CRYSTALWOOD/FOXFIRE CONNECTION

Bob Hanvey updated the board members on this item.  The MHOG meeting was held on Wednesday and they didn’t say no.  Dan Lowe said the total cost should be around $80,000; several items on Tetra Tech’s opinion of probable cost shouldn’t be necessary.  The board will wait for the MHOG proposal.  Bob Hanvey and Dan Lowe will meet with Tesha Humphriss from MHOG on Thursday, September 29 at 1:30 pm.

CEMETERY PROPERTY DONATION

Scott Pruitt, a resident who lives at Cedar Lake Road and Schafer, approached the township about donating property on the northwest corner to be used as a cemetery, across the street from Gilkes Cemetery in Putnam Township.  Tammy Beal has talked with the county, and will continue to investigate this opportunity.

BUILDING MAINTENANCE

New gutters have been installed, but they need to be hooked up to the drain.  Also, the basement is leaking.  Tammy Beal had Family Basement Repair take a look at it and they will repair it for approximately $300-400.  Ms. Beal has also talked with several companies about new doors, and she will be getting quotes.

HIGHLAND

Neil Goodman will discuss this item with the board during the closed session.

CORRESPONDENCE/UPDATES

Howell Area Fire Authority will be hosting an open house on Sunday, October 9 from 1-4 pm.

A meeting on-site at Hometown Village will be held next Thursday, September 29 at 1:30 pm to discuss the driveway approach and trees. 

Paula Wyckoff updated the board members on the Lowe personal property case.  Judge Geddis granted the township’s motion for summary disposition and granted a judgment in the township’s favor for 2009 taxes plus court costs and statutory attorney fees.

A tentative agreement has been reached in the Prusak mediation, and will be brought to the next board meeting.

No new information on Chestnut.

CALL TO THE PUBLIC

None.

Motion by Les Andersen, second by Tammy Beal, to go into a closed session at 8:05 pm to consult with attorney regarding the Highland lawsuit on settlement strategy in connection with specific pending litigation because an open meeting would have a detrimental financial effect on the litigation or settlement position of the township. Roll call vote: Hanvey, Lowe, Wyckoff , Beal, Lloyd, Hodge, Andersen—all yes. Motion carried 7-0.

Motion to come out of closed session by Tammy Beal, seconded by Paula Wyckoff, at 8:50 pm. Roll call vote: all yes.  Motion carried 7-0.

Dan Lowe motioned to direct attorney Neil Goodman to proceed with negotiations with Highland as discussed in closed session. Scott Lloyd seconded.  Roll call vote: Lowe, Wyckoff , Lloyd, Beal, Hanvey—yes; Hodge, Andersen—no.  Motion carried 5-2.

ADJOURNMENT

Tammy Beal motioned to adjourn at 8:55 p.m.  Les Andersen seconded.  Motion carried 7-0.