BOARD OF TRUSTEES 

AGENDA and DRAFT MINUTES

                            Thursday, October 14, 2010 @ 7:30 p.m.

Call to Order

Pledge of Allegiance

Members Present/ Members Absent

Call to the Public

1.      Approval of Agenda  

2.   Consent Agenda

a.)    Approval of September 23, 2010 Regular Meeting Minutes

b.)    Assessing Report

c.)    Complaint Report

d.)    DPW Report

e.)    Park Advisory Committee

f.)     Treasurers Report

g.)    Zoning Report

h.)    Peavy Road Flow Meter Readings

3.      Township Property Purchase

4.       Property Transfer Affidavit Late Filing Resolution

5.      OHM Invoice for Love’s Creek/Sesame Drive

6.      Water System Master Operating Agreement

7.      Norton Road Sewer Line

8.      Future Park Plans

9.      Audit Review

10.  Conflict of Interest Policy/ Purchasing Policy

    Correspondence/ Updates:

      Pending Litigation

a.)    Water Tower

b.)    New Resident Handout

c.)    Enbridge

     Call to the Public

    Adjournment                                                                                              

DRAFT MINUTES

MEMBERS PRESENT:               Bob Hanvey , Paula Wyckoff , Travis Hodge, Scott Lloyd, Les Andersen , Dan Lowe and Tammy Beal  

MEMBERS ABSENT:                 None

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CALL TO ORDER  

Bob Hanvey called the meeting to order at 7:30 p.m.   

PLEDGE OF ALLEGIANCE

BOARD MEMBERS PRESENT

The board members introduced themselves. 

CALL TO THE PUBLIC

None.

APPROVAL OF AGENDA

Les Andersen motioned to approve the agenda as presented.   Paula Wyckoff seconded.  Motion carried 7-0.

CONSENT AGENDA

Travis Hodge motioned to approve the consent agenda.  Les Andersen seconded.  Motion carried 7-0.

TOWNSHIP PROPERTY PURCHASE

Bob Hanvey reported that the township purchased the Darakjian property for $14,000, and five lots in Hometown Village .  Deeds haven’t been received yet. 

PROPERTY TRANSFER AFFIDAVIT LATE FILING RESOLUTION

Paula Wyckoff motioned to adopt the resolution as presented to waive penalty fees for late filing of Property Transfer Affidavits.  Les Andersen seconded.  Roll call vote:  Lowe, Lloyd, Beal, Hanvey, Wyckoff , Andersen, Hodge—all yes.  Resolution passed 7-0.

OHM INVOICE FOR LOVE’S CREEK/SESAME DRIVE

Ron Cavellaro from OHM was present to introduce himself as the OHM representative taking over for Phil Westmoreland .  Les Andersen asked Mr. Cavellaro if he was aware of work OHM was doing on behalf of the township with regard to bridges.  Mr. Cavellaro said no, but would investigate.  Bob Hanvey asked if there are any constraints on the township in working with Mr. Westmoreland in the future.  Mr. Cavallaro said no.

The board members discussed the additional invoice received from OHM after the special assessment final amount was determined.  It was decided that the township will ask for a credit from OHM for the amount of $1,016.

WATER SYSTEM MASTER OPERATING AGREEMENT

Bob Hanvey reported that the MHOG Board will consider the final document at its next meeting and send it back to the township for its review.

NORTON ROAD SEWER LINE

Joe Vellardita will be completing this project.

FUTURE PARK PLANS

Paula Wyckoff updated the board and referenced the Parks & Rec minutes in the packet.  A suggestion was made to line the road to Park #2 with trees; Jack Lowe will be researching any grant money that may be available.

AUDIT REVIEW

Ken Palka and Chris Arsenault were present on behalf of Pfeffer, Hanniford & Palka regarding the recent audit and the results were favorable.  They reviewed certain items of interest.

Les Andersen motioned to accept the audit report for the fiscal year ending June 2010.  Travis Hodge seconded.  Roll call vote:  Wyckoff , Hodge, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes.  Motion carried 7-0.

Tammy Beal motioned to accept the proposal from Pfeffer, Hanniford & Palka to conduct audits for fiscal years 2011, 2012 and 2013, at a rate of $16,750 per year.  Paula Wyckoff seconded.  Roll call vote:  Beal, Andersen, Hodge, Wyckoff , Lowe, Hanvey, Lloyd—all yes.  Motion carried 7-0.

CONFLICT OF INTEREST POLICY/PURCHASING POLICY

On the recommendation of the auditors, sample policies regarding conflict of interest and purchasing were presented for the board members’ review.

The treasurer, clerk and supervisor will work on the documents for presentation to the board at its December 9 meeting (AI #1.).

CORRESPONDENCE/UPDATES

Chestnut:  Mike Kehoe hasn’t heard anything yet regarding this item.

Marion Retail Center :  This case is ongoing; the township hasn’t been named as a participant.

Water Tower:  Bob Hanvey talked with Greg Tatara of MHOG about the $100,000 price less legal fees.

A copy of the updated handout for new residents was included in the packet for review.

A letter from Enbridge regarding pipelines was included in the packet, along with a map showing where the lines run; there are none in the township.

CALL TO THE PUBLIC

Barney Cole, 918 Francis Road , asked why Francis Road isn’t being considered for improvements.

Jack Lowe said some trees could possibly be purchased through an end of the year sale in the $30 range; a truckload of 50 trees would have to be purchased.  Mr. Lowe also said that the wood from the steam engine show needs to be split and put away for next year, with an estimate of about $200.  He will follow-up at the Heritage Days meeting on Monday.  There is a “scrub” pile that needs to be burned with an estimate of $400-500.

The buck pole shouldn’t be put up until after the election.  Jack Lowe asked if Parks & Rec had any funds for it; Paula Wyckoff said no.  Mr. Lowe said he would work on organizing this.

ADJOURNMENT

Les Andersen motioned to adjourn at 8:50 p.m.  Tammy Beal seconded.  Motion carried 7-0.