OCTOBER 24, 2006

CALL TO ORDER:

APPROVAL OF AGENDA FOR:               October 24, 2006 Regular Meeting

INTRODUCTION OF MEMBERS:

CALL TO THE PUBLIC:                         Agenda Items only – 3 minute limit

APPROVAL OF MINUTES FROM:           September 26, 2006 Regular Meeting

OLD BUSINESS:

1)     Planning Commission budget discussion

2)     Proposed Amendments to Section 6.07 #1 Accessory Uses & Structures

3)     Amendments to the Planning Commission Rules & Procedures

4)     Community Waste Water Utility Systems – Proposed Text Amendments

a)     Add a Section 17.31 to Article XVII

b)     Add item # 19 to Section 8.01 E Uses Permitted by Special Use Permit

c)      Add item # 13 to Section 8.02 E Uses Permitted by Special Use Permit

d)     Delete Section 6.30 Private Sewage/Waste Water Treatment Facilities Overlay Zone

e)     Section 3.02 Delete definition of Private Sewage/Waste Water Treatment Facilities & add definition of Community Waste Water Utility Systems

5)     Agenda items for November 13, 2006 Planning Commission Special meeting

NEW BUSINESS:

CALL TO THE PUBLIC:

ADJOURNMENT:  

                                     DRAFT MINUTES

MEMBERS PRESENT:                 JOHN LOWE, CHAIRPERSON

DAVE HAMANN, CO-CHAIRPERSON

JEAN ROOT, SECRETARY

                                                JIM ANDERSON

                                                DEBRA WIEDMAN-CLAWSON

MEMBERS ABSENT:                   NONE                                       

OTHERS PRESENT:                    ANNETTE MCNAMARA, ZONING ADMINISTRATOR

                                                PHIL WESTMORELAND, ORCHARD, HILTZ & MCCLIMENT

                                                DAVE SCHROEDER, ORCHARD, HILTZ & MCCLIMENT

                                                JOHN ENOS, CARLISLE/WORTMAN

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CALL TO ORDER

Jack Lowe called the meeting to order at 7:30 p.m.

APPROVAL OF AGENDA

Dave Hamann motioned to approve the October 24, 2006 regular meeting agenda.  Jean Root seconded.  Motion carried 5-0. 

INTRODUCTION OF MEMBERS

The members of the Planning Commission introduced themselves. 

CALL TO THE PUBLIC

None heard.

APPROVAL OF MINUTES

Jean Root motioned to approve the September 26, 2006 Regular Meeting minutes.  Debra Wiedman-Clawson seconded.  Motion carried 5-0. 

OLD BUSINESS

Planning Commission Budget Discussion

Debra Wiedman-Clawson handed out a preliminary summary of the Planning Commission budget.  Debra Wiedman-Clawson explained to the commissioners the budget for 2006 will not look the same, the clerk’s office will be categorizing differently and she is open to suggestions.

John Lowe commented with out knowing details of the past it is hard to tell what the Planning Commission should budget.  He feels this is more work than they initially thought.

Debra Wiedman-Clawson suggested a two part carbon form to spell out the work they want the consultants to submit.  One copy goes to the Zoning Administrator and the second to the consultant. 

John Enos suggested the Planning Commission form a committee to work on text amendments and once they have the language in place then they can turn it over to him to review.

Jean Root has concerns with the Planning Commission getting into wordsmith.

Dave Hamann stated the Planning Commission needs to be the one to add value prior to the consultant reviewing.  He would also like to get the clerks office to provide detailed information so the Planning Commission can establish the budget.

The Planning Commission members agreed until they can get details worked out there is no reason for further discussion.

Dave Hamann agreed to take this to the October 26, 2006 Board of Trustees meeting and will bring back more information.

Jean Root motioned to table this agenda item until the November 13, 2006 special meeting @ 7:30 p.m. then the Planning Commission can get further input.  Dave Hamann seconded.  Motion Carried 5-0.

Planning Commission Rules and Procedures

The Planning Commission members received a submittal from the Zoning Administrator in their packages with Michigan Zoning Enabling Act changes. 

John Enos handed out a copy that Carlisle/Wortman Associates, Inc. has gone through with multiple changes.  He noted the Planning Commission members can review both documents and let him know at the next meeting which changes they want made.

Jean Root motioned to table this agenda item to the November 13, 2006 meeting for further discussion and review.  Jim Anderson seconded.  Motion Carried 5-0.

Community Waste Water Utility Systems

Phil Westmoreland informed the commissioners that the issues that were brought up by Mike Boss are ones the township can decide on.

John Enos noted these are for residential only and are to be used outside of the sewer district this is in keeping with the Comprehensive Plan.

Phil Westmoreland summarized the October 17, 2006 memo responding to Mike Bosss’ concerns and made suggestions to the Planning Commission members on changes that can be made to the text.

Planning Commission members think there is flexibility in the text and consideration in the special use review.

Jean Root motioned to amend the text per Orchard, Hiltz & McCliment, Inc. suggestions and send a clean copy of the proposed text and a copy of the Orchard, Hiltz & McCliment, Inc. memo to the Board of Trustees for their review.  Jim Anderson seconded.  Motion Carried 5-0.

Agenda items for the November 13, 2006 Planning Commission Special Meeting

Dave Hamann informed the Planning Commission members the General Ordinance for Private Roads was well received by the Board of Trustees and will be reviewed again at the October 26, 2006 meeting.

Jean Root suggested that Section 6.20 B New Private Roads be changed to Section 6.20 A.

The Planning Commission members agreed to have the following on the November 13, 2006 agenda.

1. Planning Commission Budget Discussion
2. Planning Commission Rules and Procedures
3. Section 6.20 A – New Private Roads Serving Single-Family, Multiple-Family and Commercial Developments
4. Section 6.19 B – Lots to Have Access
5. Mobile Home Park Discussion
6. Section 3.02 Figure 3-2 Flat & Mansard roofs
7. Section 4.03 E – Final Inspections

John Enos summarized a memo he handed out at the meeting on Mobile Home Parks.  With the growth of the township the Planning Commission may need to update the Comprehensive Plan with a new designated area for Mobile Home Parks.  If a joint Planning Commission is established with the City of Howell it will not be necessary to designate a new area.  As long as the Planning Commission is working on this , pull their facts together and document the work it should be O.K.

John Lowe wants to see progress in developing a joint Planning Commission with a limited planning area that would benefit both parties.

John Enos will discuss this with Mike Kehoe and bring more information to the November 13, 2006 Special Meeting.

NEW BUSINESS

John Lowe would like the commissioners to consider working on the sign ordinance for commercial district.  He does not feel it adequately accommodate the commercial district.

CALL TO THE PUBLIC

John Enos informed the Planning Commission members of a workshop on building better communities this Thursday.  Carlisle/Wortman Associates, Inc. is one of the sponsors.

ADJOURNMENT

Dave Hamann motioned to adjourn the meeting at 8:50 p.m.  Debra Wiedman-Clawson seconded.  Motion carried 5-0.