AGENDA AND MINUTES
Thursday, November 14, 2013 @ 7:30 p.m.
Call to Order
Pledge of Allegiance
Members Present/Members Absent
Call to the Public
1. Approval of Agenda
2. Consent Agenda
a.) Approval of October 24, 2013 Regular Meeting Minutes
b.) Complaint Report
c.) DPW Report
d.) Treasurers Report
e.) Zoning Report
f.) Peavy Road Meter Readings
g.) LCRC Bonnie Circle Invoice $107,688.26
h.) LCRC Coon Lake Road Invoice $143,628.11
i.) Fonson, Inc. Invoice $10,542.15
3.) Snow Plow Bids
4.) CD Okemos Preliminary Review -Special Use Permit #02-13 Section 17.04 Section 17.12
5.) CD Okemos Preliminary Site Plan Review
6.) GIS/SAW Grant
Sexton Historical House
Livingston Co. Sheriff Letter
Call to the Public
MEMBERS PRESENT: Bob Hanvey, Scott Lloyd, Les Andersen, Paula Wyckoff, Tammy Beal, Jim Murray, and Dan Lowe
MEMBERS ABSENT: None
OTHERS PRESENT: Phil Westmoreland, Spicer Group
CALL TO ORDER
Bob Hanvey called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
BOARD MEMBERS PRESENT
The board members introduced themselves.
Jerry Sidlar, 3176 Prescott, who is a member of the Planning Commission, asked the board to consider changing the time for the PC meetings to 7:00 pm. Board members responded that the PC can make that decision.
APPROVAL OF AGENDA
Items #10—Resolution to correct tax transmittal document, #11—Spicer invoice, and #12—FSA update were added to the agenda. Paula Wyckoff motioned to approve the agenda as presented. Jim Murray seconded. Motion carried.
Les Andersen motioned to approve the consent agenda. Paula Wyckoff seconded. Roll call vote: Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes. Motion carried.
SNOW PLOW BIDS
Tammy Beal motioned to accept the bid from B&L Services for 2013-14 snowplowing. Les Andersen seconded. Roll call vote: Wyckoff, Murray, Hanvey, Lloyd, Beal, Anderson, Lowe—all yes. Motion carried.
CD OKEMOS PRELIMINARY REVIEW—SUP #02-13
Pat Keough, ACE Civil Engineering, was present, along with Todd and TJ Lekander. Tammy Beal motioned to postpone action on the Special Use Permit until after final site plan approval by the township board. Les Andersen seconded. Roll call vote: Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes. Motion carried.
CD OKEMOS PRELIMINARY SITE PLAN REVIEW
Tammy Beal motioned to approve with the condition that required variances approved by the Zoning Board of Appeals are incorporated into the plan and, if any variances are denied, the site plan is updated to conform to zoning ordinance requirements prior to the final site plan being presented to the Planning Commission. Paula Wyckoff seconded. Roll call vote: Hanvey, Lowe, Wyckoff, Beal, Lloyd, Murray, Andersen—all yes. Motion carried.
Dan Lowe asked about the possibility of creating a special assessment district for road improvements. Bob Hanvey said the township could send a letter to property owners to determine interest. Mr. Hanvey said he will also talk with Mike Crane from the LCRC.
Jim Murray motioned to adopt a resolution authorizing the SAW Grant agreement as presented. Les Andersen seconded. Roll call vote: Murray, Beal, Andersen, Lowe, Hanvey, Lloyd, Wyckoff—all yes. Resolution passed 7-0.
Jim Murray reported that the Parks Committee met on October 22. The Par Plan awarded the township $4,205 for Park #1; the work has been completed and the check was received. Les Andersen motioned to approve naming township park #2 the “Jack Lowe Memorial Park.” Jim Murray seconded. Motion carried. The Parks Committee will decide on placement of the sign.
Les Andersen motioned to approve the budget amendments as presented: Assessment Revolving Fund with revenues of $244,816.24, expenses of $221,400, beginning fund balance of $113,556.81 and ending fund balance of $139,616.14; Water SAD Fund with revenues of $125,000, expenses of $484,902.28, beginning fund balance of $511,115.57 and ending fund balance of $151,213.29. Paula Wyckoff seconded. Roll call vote: Lowe, Wyckoff, Lloyd, Murray, Andersen, Beal, Hanvey—all yes. Motion carried.
Jim Murray motioned to approve the Sewer Fund budget amendment to $26,000 for #660 Construction line item. Sewer Fund has revenues of $430,000 and expenses of $487,898.76. Tammy Beal seconded. Roll call vote: Lowe, Lloyd, Beal, Hanvey, Wyckoff, Andersen, Murray—all yes. Motion carried.
AT&T LEASE LETTER
A letter was received from AT&T regarding the cell tower lease. Les Andersen would like the attorney to review.
RESOLUTION TO CORRECT TAX TRANSMITTAL DOCUMENT
Les Andersen motioned to adopt a resolution to authorize the treasurer to correct line item X3301—Combine Court SAD Interest amount of $428.03 to $1,783.50 on the tax transmittal document. Jim Murray seconded. Roll call vote: Wyckoff, Murray, Hanvey, Lloyd, Beal, Andersen, Lowe—all yes. Resolution passed 7-0.
Les Andersen motioned to approve the Spicer invoice for $5,288.50. Tammy Beal seconded. Roll call vote: Beal, Andersen, Murray, Wyckoff, Lowe, Hanvey, Lloyd—all yes. Motion carried.
Tammy Beal motioned to allow a $500 rollover for the flexible savings account contributions in place of the 2 ½ month grace period. Jim Murray seconded. Motion carried.
A letter was received from the Michigan State Housing Development Authority regarding the William K. & Nellie (Harper) Sexton house, 205 Mason Road, which has been listed in the national registry.
A letter was received from Sheriff Robert Bezotte regarding the Road Patrol Division.
A handout from the MDOT traffic summit is included in the packet.
A resignation letter from Planning Commissioner Jean Root was received. Tammy Beal will draft a thank you letter for the board members to sign.
The buck pole will be held on Friday, November 15.
The community sale is scheduled for Saturday, November 16.
The Area Agency on Aging will be assisting residents with Medicare Part D enrollment on Monday, November 18.
CALL TO THE PUBLIC
Jeff McDonald, 2333 Pheasant Run, asked the board what information was obtained regarding hydraulic fracturing. Tammy Beal said she talked with the clerk of Howell Township and Conway Township. Mr. McDonald said he would like the township to put a moratorium in place. Bob Hanvey said he talked with Howell Township Clerk Carolyn Eaton, who said a pipeline ordinance didn’t do any good. Tammy Beal said she was told the best thing to do is to inform residents not to sign leases without an attorney’s review.
Les Anderson motioned to adjourn at 8:52 pm. Tammy Beal seconded. Motion carried.